With the Planyard Xero integration, you can track your construction subcontracts and client contracts without repetitive data entry and spreadsheets and automatically send pre-approved bills with all relevant information to Xero.
You can organize the line items in the budget into as many job cost categories as you need. This lets you track job profitability both on the category and line-item level. You can also see the profitability on the project level.
Doing your job costing in Planyard allows you to see exactly what each job’s final cost is. The breakdown also lets you see why some jobs turned out unprofitable.
Select the budget lines you want to include in the subcontract or client contract. You can define quantities and unit prices per job and break the job into smaller deliverables if needed. Additionally, you can define prepayment amounts and retainages until the work has been finished.
You can also track your subcontractor and main contract variations to ensure they are included in the project profitability calculations.
Have your subcontractor submit valuations (also known as claims) themselves; you must review them. After the claim has been approved, the budget and the contract are updated. The subcontractor can also upload an invoice themselves, which will be waiting for your approval.
You can also reject the valuation and give feedback to the subcontractor. They can then resubmit and make the fixes you requested.
The subcontractors will receive notifications for both approved and rejected valuations so that they can upload the invoice or make corrections.
The project manager can approve the subcontractor bills. Since the subcontract is connected to your budget, the approved bill quantities will automatically be reflected in the budget.
When you approve your subcontractor bill, it will automatically be sent to Xero. The quantities and price from Planyard will be sent to Xero with the original invoice document.
The data can already be sent to Xero with the accounting accounts attached. This means that the accountant must review it and approve it for payment.
“I would say that Planyard is a great way to easily and conveniently track your job costs in one place. It keeps track of all of the documents and the numbers in one place. If there’s some problem with the budget, it just tells you what you need to fix and you’ll be fine. It really just kind of thinks a step ahead for you.”
“Planyard is a live overview of your project. How they are performing financially and it is basically a CVR that is live all the time. I have saved a lot of time! It’s so much easier now that I am less reliant on Excel. When we’ve been awarded a project and we’ve uploaded the project on Planyard, I don’t need to look at spreadsheets anymore.”
No credit card required. No sales or IT support needed.