How do I invite subcontractors and vendors to submit bids?

You can create and send a Request for Quotation (RFQ) directly through the software. Simply add the project details (description, deadline, budget items) and invite multiple suppliers at once by pasting their emails or selecting from your supplier database.

Can I compare bids and see if they exceed my target budget?

Yes. All submitted bids are displayed in one view, with color-coded indicators showing if quantities are changed or the bid is above the target price. This helps you instantly spot potential budget risks before making commitments.

How does the software help keep my supplier information up-to-date?

When vendors submit their bids, they can update their contact details. This information automatically refreshes your database, so your entire team always has the latest supplier information.

Is it possible to run multi-round bids and require approval before awarding contracts?

Absolutely. You can conduct multiple bidding rounds to encourage competitive pricing. Additionally, you can set up approval workflows so managers or stakeholders can review and approve proposals before finalizing purchase or subcontractor orders.

Construction subcontractor bidding software

Q: Do subcontractors or vendors need an account or special training to submit bids?

No. Subcontractors receive the bid request via email with a bid sheet attached. They fill it out and upload it using the provided link—no account or additional software is needed.

Establish a clear and transparent vendor and subcontractor bidding process to save your teams’ time and ensure fair competition among the bidders. Have a clear overview of the market prices, visualize the budget risks before raising commitments, and hire the best-performing subcontractors and vendors.

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Planyard construction budgeting software showing the budget overview screen with real-time updates on project costs, purchase orders, and invoices.

Easy-to-Use Interface for Creating and Sending Bid Requests

Planyard’s intuitive bid request interface simplifies creating new requests for all stakeholders. Just add the subject, description, and deadline, then select budget items and send the request to multiple suppliers at once. You can paste emails directly or select from your supplier database.

Track vendor performance in Planyard to see the top-performing subcontractors and ensure they’re included in your bids. Build the bid sheet by selecting items straight from the budget, setting quantities, and adding target prices.

Streamlined Bid Submission for Vendors and Subcontractors

Subcontractors and vendors receive an email with a bid sheet attached. They fill it out and upload it using the ‘Upload Your Bid Sheet Here’ button within the email—no training, account, or extra software required.

Once bids are submitted, vendors can update their contact details, automatically refreshing their contact information in the database. This way, your contact list stays up-to-date with every bid request, ensuring the team always has the latest details.

Upload your project budget and follow the financial progress in real-time

No credit card required. No sales or IT support needed.

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Real-Time Tracking of Bid Requests and Bidders

All project bid requests are stored in one place and accessible to all stakeholders. You can view the number of participants, submitted bids, and compare the best bid against the project budget.

Track which bidders have reviewed the documents and follow up with those who haven’t. You can also manually upload bids exported from subcontractor or vendor estimating software with ease.

Compare Bids and Spot Budget Risks Before Committing

Receive all vendor and subcontractor bids in a single view using Planyard’s construction bidding software. Color-coded indicators show if quantities have been revised or if a bid exceeds the target price, helping you quickly identify budget risks.

Request bid revisions and track improvements as they come in. With just one click, convert the winning bid into a subcontractor order or purchase order.

Upload your project budget and follow the financial progress in real-time

No credit card required. No sales or IT support needed.

Start a 14-day trial Request a demo

Review and Approve Winning Bid Proposals

Run multi-round bid requests with Planyard’s construction bidding software to increase competition and get the best response from the market. Set up manager approval workflows to review and approve proposals before finalizing purchase or subcontractor orders.

Simplify the estimator’s bidding process by allowing project managers and quantity surveyors to access and review bid requests and proposals.

Customers testimonials

See how Planyard helps businesses like yours succeed - read their stories in our blog.

"Planyard's integration with Xero has streamlined our project financials, providing clear insights and saving us valuable time. It's easy to use and keeps all commitments organized for seamless financial tracking."

Sharon Brown Financial Controller · Empower Renewables · Dublin, Ireland

"Planyard is basically a live CVR and saves time by making Excel unnecessary. Once a project’s set up, I can rely on Planyard to stay organized without spreadsheets."

Claire Hill Quantity Surveyor · Brown & Bancroft Interiors · Bolton, United Kingdom

"If there’s some problem with the budget, it just tells you what you need to fix and you’ll be fine. It really just kind of thinks a step ahead for you."

Jordan Cohen Project Director & Partner · TITN Development · Florida, United States

"Planyard saves us 3-4 days per project by simplifying financial tracking and cutting out double data entry. It’s user-friendly and lets us focus on our main tasks."

Jason Escobar Project Manager · The Keane Group · Queensland, Australia

"Planyard is exactly what I’m after as a business owner: a good-value system that keeps everything in one place, saves me money and makes sure I’m not losing any money on projects. As a businessman, that’s a no-brainer."

Lee Covington Owner · E&N Group Ltd · London, United Kingdom

"I’m confident that we can manage multiple projects effectively. We’re currently running three fairly large ones, and the system makes it very clear and easy to manage all of them at once."

Graham Eastwood Office Manager · Karringtons Ltd · Kent, United Kingdom

"I chose Planyard because it stood out as the most straightforward and intuitive option on the market. I really wanted a tool that would simplify our existing processes and make everything more efficient, rather than switching to a system that was far too complicated for us to use on a daily basis."

Grant Collins Quantity Surveyor · Skyler Contracting · Kent, United Kingdom

"Planyard has completely replaced my CVR process. Cost Value Reconciliation is essentially about tracking your budget against your actual spend to see exactly what remains, and that functionality is the absolute essence of the central core of Planyard."

Ian Holford Managing Director · Higgihaus Developments · Bristol, United Kingdom

"For me Planyard is essentially the go to software for SMBs. There are other software packages out there that are a large investment upfront with a significant monthly cost. These are all potential solutions once you get to a very large business but they are not a solution for SMBs."

Paul Howarth Experienced FD/Consultant · Live Management Accounts

"Timewise, on a single project, I'd probably save 6 to 8 hours—essentially a full day every month. When it comes to processing monthly payments, it saves me a solid day, perhaps even a day and a half, just in sorting through the invoices. Saving a day and a half of my time means the system pays for itself time and time again."