Easily create and send RFQs and compare vendor and subcontractor bids

Establish a clear and transparent vendor and subcontractor bidding process to save your teams’ time and ensure fair competition among the bidders. Have a clear overview of the market prices, visualize the budget risks before raising commitments, and hire the best-performing subcontractors and vendors.

Free 14-day full-featured trial. Full access. No credit card required.

E-mail-like interface to create and send bid requests

Planyard’s e-mail-like bid request-creating interface makes creating new bid requests for all stakeholders easy. Add the subject, description, and bid submission deadline, select the items from the budget, and send the bid request to all your vendors and subcontractors simultaneously.

Just copy-paste receiver emails or click select the subcontractors from the subcontractors and vendors database.

If you manage the subcontractor and vendor performance on Planyard, you can see who the best-performing subcontractors are in the category and be sure they are included in all of our bid requests.

Create the bid sheet or bill of quantities by selecting the items straight from the budget, the estimated units and quantities, and the bid target prices.

Easily create an RFQ on Planyard construction bidding software
Submitting the bid view on Planyard

Simple bid submission for vendors and subcontractors

Subcontractors and vendors invited to participate receive an email with a spreadsheet from the project manager. They complete the spreadsheet and upload it using the email’s ‘Upload Your Bid Sheet Here’ button. This straightforward process ensures subcontractors and vendors don’t need training, an account, or software to download.

Once the vendors submit their bids, they also enter or revise their contract details, automatically updating their contact information in the Contacts database. This means your contacts’ database updates as you run bid requests, and the team has the newest contact details whenever needed.

Real-time bid requests and bidders tracking

All the project bid requests are located in one place and are immediately accessible to all the project stakeholders. You’ll see the number of participants, the number of bids submitted, and how the best bid compares against the project budget.

See which bidders have reviewed the bidding documents and which haven’t. Quickly call up those who haven’t yet worked on the bid proposal.

Easily upload and enter bids manually when the proposals are exported from the subcontractor or vendor estimating software.

The subcontractors and vendors invited to participate on the bid request
Comparing the subcontractor or vendor bids view

Compare the bids and visualize budget risks before raising commitments

Receive all the vendor and subcontractor bids in one simple bid comparison view.

Follow the straightforward color-coded indicators to review whether the quantities are revised or the submitted bid exceeds the target price.

Ask the subcontractors and vendors to revise the bids and track how their bids are improving.

One click converts the winning bid to a subcontractor order or purchase order.

Review and approve the winning bid proposals.

Run multi-round bid requests to increase the competition among the subcontractors and vendors and get the best response from the market.

Set up the manager approval process for bid requests and have our managers review and approve the proposals before raising the purchase and subcontractor orders.

Simplify the estimator’s bid requests and let the project managers and quantity surveyors access the estimator’s bid requests and bid proposals.

Approve the subcontractor or vendor bid request

Our customers about us

Bonava logo
Hitachi ABB
Kaamos Group logo

Intra Interieur

“I wanted to escape the spreadsheets, escape the manual data entry, and look for ways to stay on top of the budget numbers. It’s challenging within a development company to keep on top of your numbers.

So I came across Planyard in a search to improve the budget management processes and, to make my own life easier.

Planyard does that, and it takes your project budget and puts it very clearly on screen for you so you have a live real-time picture of where your project budget is at any given point.”

Ian Holford

Manager, Higgihaus Developments

Bristol, UK

“I have been working on cloud accounting tools like Xero and QuickBooks which are excellent, but they don’t have a specific construction-based costing tool.

Construction companies rely on expensive quantity surveyors and project managers to do a lot of data input on packages such as Excel which takes them away from focusing on value-added activities and driving the profit growth.

When I came across Planyard, I was relieved that there was finally a solution to this problem. Quotes, subcontract orders, purchase orders, invoices, progress bills, etc are put on the system and it’s linked directly to the budget, CVRs, subcontractors, and the suppliers. This is making people’s lives a lot easier. Data is at hand, it’s automated and it gets everyone away from the out-dated requirement to fill out spreadsheets.”

Paul Howarth

ACMA & CGMA, Director, Live Management Accounts Ltd

Manchester, UK

“I would say that Planyard is a great way to easily and conveniently track your job costs in one place. It keeps track of all of the documents and the numbers in one place.

If there’s some problem with the budget, it just tells you what you need to fix and you’ll be fine. It really just kind of thinks a step ahead for you.”

Jordan Cohen

Partner, TITN Development

Florida, US

“We save four working days each month per project manager. The biggest efficiency booster came from getting rid of duplicate data entry.”

Marek Korbelainen

Head of Construction, Kaamos Group

Tallinn, Estonia

“We wanted to know before a project finished whether we were going to make a profit or not. Planyard has allowed us to do that. We can see exactly which jobs are profitable and which ones are not, so that we can make changes on the go.”

Tomy Saaron

Member Of The Board, Hausers

Tallinn, Estonia

Planyard contractor software helps ambitious teams smash their targets and accelerate their growth.

  • No more spreadsheets
  • Saves project managers’ and QSs’ time
  • Easy to implement and use
  • Real-time and accurate financial forecasts
  • No more duplicate data entry