Software that tracks project costs against budget in real time, giving contractors visibility into committed spend, forecast final cost, and margin per project. It replaces spreadsheet-based monthly reporting with live data that updates as purchase orders are issued and invoices approved.
Frequently asked questions
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For UK contractors under 50 employees, Planyard offers the strongest combination of real-time cost tracking, Xero integration, and ease of use. It is designed specifically for small-to-mid construction teams replacing spreadsheets – not enterprise contractors with dedicated IT departments.
Affordable options like Planyard and Xero Projects start from 15-79 GBP per month. Mid-range tools like Eque2 run 100-300 GBP per month. Enterprise systems like Sage Intacct and Trimble Viewpoint require custom pricing, typically 500+ GBP per month with implementation fees.
Planyard and Xero Projects both integrate with Xero – Planyard offers two-way sync where approved invoices and cost data flow automatically between systems. This means your accountant keeps working in Xero while your project team gets construction-specific cost control on top.
Job costing allocates actual costs to projects after the fact. Cost control goes further – it tracks committed costs (purchase orders and subcontracts) before invoices arrive, forecasts final cost, and alerts you to budget variances in real time. Cost control is proactive; job costing alone is retrospective.
If you are running 3 or more projects simultaneously and cannot see your margins in real time, yes. The tipping point is when spreadsheet-based tracking takes more than a day per month to maintain or when you discover overruns too late to act on them. Below 3 projects, a well-maintained spreadsheet may still work.
Upload your project budget and follow the financial progress in real-time
No credit card required. No sales or IT support needed.
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