Subcontractor management software that saves you time
Subcontractor management software is specialized software in construction for managing subcontractors (and sometimes other vendors and providers) in one database that’s connected to quoting, progress reporting, and billing.
Combine all of your contacts in one database to share knowledge between the project managers. Good subcontractors should be easily able to work on all projects of the company.
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Keep all the subcontractors in one database
A subcontractor database shouldn’t be a separate table somewhere. It should also connect to all of your documents.
- Add them one by one or import them in bulk;
- Manage categories and contacts for each subcontractor;
- Share subcontractors between your project managers;
- Record feedback about subcontractors;
- Re-use categories when sending out RFQs;
- Have a full view of what the subcontractors have worked on before.
Send, receive and compare RFQs
All of your bids are connected to your subcontractors and bidders. The flow of creating RFQs is as follows:
- Create RFQs easily;
- Selected participating subcontractors by custom categories (such as foundation works, window installers etc.);
- Receive quotes from subcontractors without introducing new habits to subcontractors;
- Identify changes to quantities and units;
- Compare RFQs side-by-side and pick the winner;
- Run multi-round bids if necessary.
Manage subcontractor contracts in the same software
When you have selected a winning subcontractor bid you can easily create a subcontract out of it.
- Create contracts from winning bids;
- Keep contracts in draft mode while you’re still negotiating;
- Keep contracts next to your project and connected to the line-items in the budget.
Collect progress reports and change orders with one click
You can have the subcontractor submit the progress reports against the contract. This is all done in a simple web-based environment that even the most computer challenged subcontractor will manage.
- Create contracts from winning bids;
- Keep contracts in draft mode while you’re still negotiating;
- Keep contracts next to your project and connected to the line-items in the budget.
Our customers about us
“I wanted to escape the spreadsheets, escape the manual data entry, and look for ways to stay on top of the budget numbers. It’s challenging within a development company to keep on top of your numbers.
So I came across Planyard in a search to improve the budget management processes and, to make my own life easier.
Planyard does that, and it takes your project budget and puts it very clearly on screen for you so you have a live real-time picture of where your project budget is at any given point.”
Ian Holford
Manager, Higgihaus Developments
Bristol, UK
“I have been working on cloud accounting tools like Xero and Quickbooks which are excellent, but they don’t have a specific construction-based costing tool.
Construction companies rely on expensive quantity surveyors and project managers to do a lot of data input on packages such as Excel which takes them away from focusing on value-added activities and driving the profit growth.
When I came across Planyard, I was relieved that there was finally a solution to this problem. Quotes, subcontract orders, purchase orders, invoices, progress bills, etc are put on the system and it’s linked directly to the budget, CVRs, subcontractors, and the suppliers. This is making people’s lives a lot easier. Data is at hand, it’s automated and it gets everyone away from the out-dated requirement to fill out spreadsheets.”
Paul Howarth
ACMA & CGMA, Director, Live Management Accounts Ltd
Manchester, UK
“I would say that Planyard is a great way to easily and conveniently track your job costs in one place. It keeps track of all of the documents and the numbers in one place.
If there’s some problem with the budget, it just tells you what you need to fix and you’ll be fine. It really just kind of thinks a step ahead for you.”
Jordan Cohen
Partner, TITN Development
Florida, US
“We save four working days each month per project manager. The biggest efficiency booster came from getting rid of duplicate data entry.”
Marek Korbelainen
Head of Construction, Kaamos Group
Tallinn, Estonia
“We wanted to know before a project finished whether we were going to make a profit or not. Planyard has allowed us to do that. We can see exactly which jobs are profitable and which ones are not, so that we can make changes on the go.”
Tomy Saaron
Member Of The Board, Hausers
Tallinn, Estonia
Still using Excel for budget management?
There’s a better way.
Spreadsheets are not the best way for managing job costs
- It’s too easy to make mistakes;
- You can’t see behind the numbers;
- It’s hard to standardize and ensure compliance;
- There’s no real-time overview of profitability forecasts;
- It means duplicate work for PMs and accountants.
Planyard saves time and nerves
Follow your budget in real time and take immediate action when errors occur. Job costs are organized, and fully searchable and accessible for forecasting, project management and more.