Subcontractor Management Software That Saves You Time

Subcontractor management software is specialized software in construction for managing subcontractors (and sometimes other vendors and providers) in one database connected to quoting, progress reporting, and billing.

Combine all your contacts in one database to share knowledge between the project managers. Good subcontractors should easily be able to work on all of the company’s projects.

Free 14-day full-featured trial. Full access. No credit card required.

Product picture of a budget overview within Planyard construction financial management software

Keep all the subcontractors in one database.

A subcontractor database shouldn’t be a separate table somewhere. It should also connect to all of your documents.

Add them one by one or import them in bulk;
Manage categories and contacts for each subcontractor;
Share subcontractors between your project managers;
Record feedback about subcontractors;
Re-use categories when sending out RFQs;
Have a full view of what the subcontractors have worked on before.

Send, Receive, and Compare RFQs

All of your bids are connected to your subcontractors and bidders. The flow of creating RFQs is as follows:

Create RFQs easily;
Select participating subcontractors by custom categories (such as foundation works, window installers etc.);
Receive quotes from subcontractors without introducing new habits to subcontractors;
Identify changes to quantities and units;
Compare RFQs side-by-side and pick the winner;
Run multi-round bids if necessary.

Upload your project budget and track financial progress in real-time

No credit card required. No sales or IT support needed.

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Manage Subcontractor Contracts in the Same Software

When you have selected a winning subcontractor bid, you can easily create a subcontract from it.

Create contracts from winning bids;
Keep contracts in draft mode while you’re still negotiating;
Keep contracts next to your project and connected to the budget line items.

Collect Progress Claims and Change Orders with One Click

You can have the subcontractor submit the progress reports against the contract. This is all done in a simple web-based environment that even the most computer-challenged subcontractor will manage.

Create contracts from winning bids;
Keep contracts in draft mode while you’re still negotiating;
Keep contracts next to your project and connected to the line items in the budget.

Customers testimonials

See how Planyard helps businesses like yours succeed - read their stories in our blog.

"If there’s some problem with the budget, it just tells you what you need to fix and you’ll be fine. It really just kind of thinks a step ahead for you."

Jordan Cohen Project Director & Partner · TITN Development · Florida, United States

"Planyard saves us 3-4 days per project by simplifying financial tracking and cutting out double data entry. It’s user-friendly and lets us focus on our main tasks."

Jason Escobar Project Manager · The Keane Group · Queensland, Australia

"Planyard's integration with Xero has streamlined our project financials, providing clear insights and saving us valuable time. It's easy to use and keeps all commitments organized for seamless financial tracking."

Sharon Brown Financial Controller · Empower Renewables · Dublin, Ireland

"Planyard is basically a live CVR and saves time by making Excel unnecessary. Once a project’s set up, I can rely on Planyard to stay organized without spreadsheets."

Claire Hill Quantity Surveyor · Brown & Bancroft Interiors · Bolton, United Kingdom

"While discussing Planyard benefits he says that there is nothing more important to management than a real-time overview of what's happening in the business, and that's exactly what Planyard provides."

Oliver Jakobson Project Manager · Bonava · Estonia

"As a construction manager, it was easy for me to transfer all eight ongoing projects to Planyard - all were moved to the system in two weeks."

Marek Korbelainen Construction Manager · Kaamos Group · Estonia

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