Pick a starting point: tender, order, variation, valuation – or the database behind them all.
Running packages across several live projects, each with its own scope, programme and payment cycle.
Tracking subcontract orders, variations and valuations with no single source of truth.
A subcontract starts at one number and quietly ends at another, and nobody can explain the difference until the job's finished.
One system for the whole subcontract lifecycle - without buying enterprise software built for £500m contractors.
Trusted by UK main contractors and specialist subcontractors managing hundreds of subcontract packages
"Everything has a PO linked to a job number. No one does a job without a purchase order, so when I look at margin I know it’s the true margin."
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"Using Planyard gives me a lot more certainty that the figures we are looking at are accurate and reflect the true status of the budget."
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Tender, order, variation, valuation, retention and final account – normally spread across five tools and a dozen email threads. Planyard keeps them tied to one subcontract order and one budget line.
Book a demoRaise a subcontract order once, and watch its schedule of values, variations, retention and prepayment update automatically as the job runs.
Tender bids checked against your budget, so pricing risk is caught before you sign.
Agreed by you or submitted by the subcontractor - committed costs move in real time.
Every stage of the lifecycle connected to the same budget line.
"As previously the subcontractors all sent separate bids, applications for payment, and invoices, then now all of them are collected on Planyard. Things no longer get lost in my e-mail."
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Subcontractors get a link, submit monthly progress against the contracted schedule of values, and can’t overbill you – no accounts to create, no spreadsheets to chase.
Start free trialValuations by percentage, unit or value directly against what's contracted.
The system won't let them bill more than what's left.
Calculated and deducted on every valuation, with a PDF valuation generated for both sides.
Approved invoices flow into Xero, QuickBooks, Sage or MYOB - no re-keying, no duplicate data entry.
"Since implementing the system, I haven't had a single complaint or support call from our subcontractors. Not one person has had trouble submitting their valuations, and no one has had to chase me for a payment outside of the system. It’s been completely seamless."
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Accounting software shows you what’s been paid. Planyard shows you what’s committed, what’s still to come, and what that means for the project’s real margin – while there’s still time to act.
Book a demoWhat's booked, released, and due - across every subcontractor and every project.
The moment a subcontract order or variation is raised, not weeks later when the invoice lands.
A company-wide subcontractor database with ratings, so the same underperformer doesn't get invited to the next tender.
See what's committed, what's still to come, and what it means for the real margin.
Approved invoices flow straight into Xero, QuickBooks, Sage or MYOB – no re-keying, no duplicate data entry.
"It’s cost-effective, it’s efficient, and it just makes everything easier. You should get it because it’s simply a better way to run the business."
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We've got your questions covered. If you can't find the answer below, then feel free to contact us via the chat.
Software that manages the full commercial lifecycle of a subcontract – tendering, orders, variations, applications for payment, retention and final account – connected to your project budget and accounting system, instead of scattered spreadsheets, PDFs and email threads.
Project management tools focus on schedule and site coordination. Planyard focuses on the commercial and financial side: what’s been ordered, what’s changed, what’s owed, and what it means for margin.
Yes. Subcontractors get a link by email, submit progress against their contracted schedule of values, and the system prevents them from billing more than what’s contracted.
Yes. Set a retention percentage once on the subcontract order, and it’s calculated and tracked on every valuation from then on. Prepayments link to the order and settle automatically against future valuations.
Yes. As soon as a subcontract order or variation is raised, it shows up as a committed cost against your budget – before any invoice arrives.
No. It’s built for UK contractors managing anywhere from a handful to hundreds of live subcontract packages – from growing specialist trades to £50m+ main contractors.
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