Construction Subcontractor Orders Software

Simplified Subcontract Registration and Organisation

Planyard’s subcontractor management software simplifies the tracking of subcontracts for all project stakeholders. For each subcontract, Planyard allows you to track variations, valuations, payment summaries, retention, and invoices.

Empower your entire team—quantity surveyors, site engineers and others—to easily manage subcontracts. Set up a contract sum breakdown to track work progress directly through valuations. Mark retentions for automatic calculations during invoicing and payment processing, ensuring accuracy every step of the way.

Track the Budget Commitments in Real-Time

Once a subcontractor order is registered, Planyard automatically updates your budget with the committed costs. If any item exceeds the budget, it is highlighted to ensure that overruns are detected early and unaccounted costs are avoided.

Structuring your budget by project phases lets you see profitability as soon as all orders are placed. This allows you to track the performance of initial phases during the first project cost control meeting.

Quick Subcontractor Variation Registering

Allow quantity surveyors and site engineers to register variations immediately upon agreement with the subcontractor.

Easily add adverse value variations to deduct penalties or account for subcontractor use of site services like electricity or waste removal. Assign variations to specific budget items or client variations, and track the subcontractor order’s financial performance and committed costs in real-time.

Easily Process Invoices for the Subcontractor Order

To process a subcontractor invoice, the quantity surveyor selects the corresponding order, checks committed and remaining amounts, and verifies that the invoiced amounts match what was ordered. Prepayments can be deducted directly during the approval process, with Planyard automatically calculating retention for accuracy.

Once approved, Planyard updates the budget, payment summary, and retention, stores the invoice under the costs tab, and creates a ready-to-process invoice in your accounting system, such as Xero, Quickbooks, MYOB, Sage, and more.

Easy Retention Releasing Process for Warranty Period Projects

As Planyard automatically books the retention for the subcontractor orders, you’ll have a straightforward process for tracking and releasing the retention for the project subcontractor orders.

Automating the Subcontractor Valuations Helps Save Time

Planyard users can automate the subcontractor valuation process. After registering the subcontractor order and contract sum breakdown, send a valuation template via email. Subcontractors can then click a link to submit valuations and suggest variations.

This digital process streamlines managing multiple subcontractor applications, as subcontractors handle the data entry, saving quantity surveyors from time-consuming manual spreadsheet tracking.