This page compares Procore Project Financials with Planyard for US general contractors and specialty trades. We focus on progress billings, retainage, cost codes, approvals and day-to-day job cost control for PMs, controllers and CFOs.
Short answer: choose one financial system. Planyard is built for budgets, POs, approvals, progress billings/retainage and live forecasting with a native push to QuickBooks Online, Xero and Sage. If you use Procore, pair Planyard with Procore’s non-financial modules (drawings, RFIs, daily logs) — don’t run two parallel financial stacks.
On this page
Do not run Procore Financials and Planyard side by side. Use Planyard for financials and Procore’s non-financial modules for field/project management.
Public summaries from major review sites.
| Product | Rating | Summary |
|---|---|---|
| Procore (overall) | ~4.5 / 5.0 |  Full platform.  For SMBs: steeper learning curve, higher total cost, and reliance on accounting connectors; many export to Excel for forecasting. |
| Planyard | 4.6 / 5.0 | Praised for ease of use, visibility and clean QuickBooks/Xero/Sage sync. Reviewers cite reduced manual entry and a full audit trail. |
Quotes: “Planyard integrates seamlessly with accounting.” · “We finally stopped updating endless cost spreadsheets.”
Procore Financials expects cost codes and general ledger (GL) accounts to mirror your accounting system. In practice this causes:
Planyard avoids this. It uses your accounting chart as the source of truth, enforces coding at approval, and only then posts approved items to QuickBooks/Xero/Sage. No mirroring, no drift, no duplicate entry.
| Aspect | Planyard | Procore (Financials) | Planyard + Procore (field) |
|---|---|---|---|
| Cost codes & GL | Uses ledger chart as source; no mirroring required |
Codes/accounts must mirror accounting; drift breaks reporting |
Keep codes in Planyard + accounting only |
| Approvals | Configurable multi-step routes with thresholds and full audit trail |
Limited native routing for SMB needs |
Approvals in Planyard; use Procore for site workflows |
| 3-way match | PO ↔ delivery ↔ invoice enforced; blocks over-billing |
Manual checks |
Full 3-way match in Planyard before posting |
| Progress billings & retainage | Subcontractor and client progress billings, retainage schedules; AIA-style outputs |
Pay apps/retainage; often feels heavy for SMBs |
Run billings in Planyard; share outputs as needed |
| Sales tax & 1099/W-9 | Enforces correct vendor and category coding so sales tax and 1099 exports work in the ledger |
Depends on connector/accounting setup |
Accounting remains source of truth |
| Reporting & forecasting | Live EAC/Cost-to-Complete with drill-down |
Powerful reports; many export to Excel for forecasting |
Planyard for financials; Procore for field reports |
| Accounting sync | Native to QBO/Xero/Sage; posts approved items with PDFs |
Typically via marketplace integrations |
Connect accounts to Planyard; avoid duplicate exports |
How they handle approvals, progress billings, retainage, and forecasting.
Planyard lets PMs raise and route POs/subcontracts against the live budget with thresholds/roles and a full audit trail. Only approved costs post to the ledger, keeping the GL clean.
Procore Financials supports commitments/change orders, but SMBs often want lighter multi-approver routing than Procore provides out-of-the-box.
Planyard streamlines subcontractor and owner billing (AIA-style) with retainage, generates clear payment applications/certificates, and updates budget actuals on approval.
Procore Financials supports pay apps with retainage, but many small teams find the workflows heavy compared to Planyard’s simpler approach.
No credit card required. No sales or IT support needed.
Planyard updates EAC/Cost-to-Complete automatically as POs, invoices, time and change orders are approved. Controllers and CFOs get real-time variances without rebuilding spreadsheets.
Procore Financials offers strong reporting, but many teams still export to Excel for forecasting.
Planyard posts only approved costs to QuickBooks/Xero/Sage with vendor, category, tax and the PDF attached, supporting 1099 and W-9 processes in the accounting system.
Procore Financials typically relies on marketplace connectors; many teams prefer a single native push from Planyard to keep the ledger tidy.
Planyard usually pilots a live job in days; Procore Financials often requires deeper template/cost-code setup and training.
| Product | Typical duration | Typical steps |
|---|---|---|
| Planyard | A few days to a week |
|
| Procore (Financials) | Weeks to months |
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Planyard has transparent per-seat plans and a free trial. Procore pricing is custom-quoted as part of the wider platform. The QuickBooks/Xero/Sage integrations are included in all Planyard plans.
Cost Estimating
Estimating and Budget Control
Estimating, Cost Control, and Purchase Orders Management
Full Functionality
They are not a like-for-like swap, but you should not use both for financials. Run Planyard as your job-cost control (budgets, approvals, 3-way match, progress billings with retainage, forecasting) and use Procore’s non-financial modules for field/docs. Only approved, fully coded costs leave Planyard and hit QuickBooks/Xero/Sage — no duplicates, no re-typing.
Sources and last updated. Public Procore and Planyard reviews, customer interviews and product documentation. Last reviewed 4 November 2025.
Sage runs your accounts; Planyard gives QS and PMs live budgets, CVR, valuations, POs and retentions that sync approved costs back to Sage.
Archdesk is a configurable all-in-one ERP for construction; Planyard is the faster, lighter way to control budgets, POs, valuations, retentions and CIS next to Xero, Sage or QuickBooks.
We've got your questions covered. If you can't find the answer below, then feel free to contact us via the chat.
Yes — use Planyard for financials and Procore’s non-financial modules (drawings, RFIs, daily logs). There is no direct sync between them; accounting is the bridge.
Yes, for budgets, commitments/POs, approvals, progress billings with retainage and forecasting. Planyard does not replace Procore’s field/project modules.
Yes. Planyard posts approved, coded transactions to your ledger so 1099 exports and sales tax rules apply in accounting.
Planyard usually pilots in days. Procore Financials typically requires a longer setup with templates, cost codes and training.
Yes. Planyard replaces budget, PO and pay-app spreadsheets with live approvals and forecasting that post to your ledger.
Yes. Most teams connect accounting, import a live budget and trial Planyard on one project before rolling out.
No credit card required. No sales or IT support needed.