Construction Subcontractor Orders Software

Simplified Subcontract Registration and Organization

Planyard’s subcontractor management software simplifies the tracking of subcontracts for all project stakeholders. For each subcontract, Planyard allows you to track change orders, valuations, payment summaries, retention, and invoices.

Empower your entire team—project managers, quantity surveyors, site engineers and others—to easily manage subcontracts. Set up a contract schedule of values to track work progress directly through payment applications. Mark retentions for automatic calculations during invoicing and payment processing, ensuring accuracy every step of the way.

Track the Budget Commitments in Real-Time

Once a subcontractor order is registered, Planyard automatically updates your budget with the committed costs. If any item exceeds the budget, it is highlighted to ensure that overruns are detected early and unaccounted costs are avoided.

Structuring your budget by project phases lets you see profitability as soon as all orders are placed. This allows you to track the performance of initial phases during the first project cost control meeting.

Quick Subcontractor Change Orders Registering

Allow project managers, quantity surveyors, and site engineers to register change orders immediately upon agreement with the subcontractor.

Easily add adverse value change orders to deduct penalties or account for subcontractor use of site services like electricity or waste removal. Assign change orders to specific budget items or client change orders, and track the subcontractor order’s financial performance and committed costs in real-time.

Easily Process Invoices for the Subcontractor Order

To process a subcontractor invoice, the project manager selects the corresponding order, checks committed and remaining amounts, and verifies that the invoiced amounts match what was ordered. Prepayments can be deducted directly during the approval process, with Planyard automatically calculating retention for accuracy.

Once approved, Planyard updates the budget, payment summary, and retention, stores the invoice under the costs tab, and creates a ready-to-process invoice in your accounting system, such as Xero, Quickbooks, MYOB, Sage, and more.

Easy Retention Releasing Process for Warranty Period Projects

As Planyard automatically books the retention for the subcontractor orders, you’ll have a straightforward process for tracking and releasing the retention for the project subcontractor orders.

Automating the Subcontractor Payment Applications Helps Save Time

Planyard users can automate the subcontractor payment application process. After registering the subcontractor order and schedule of values, send a payment application template via email. Subcontractors can then click a link to submit payment applications and suggest change orders.

This digital process streamlines managing multiple subcontractor applications, as subcontractors handle the data entry, saving project managers from time-consuming manual spreadsheet tracking.