Subcontractor management software that saves you time

Subcontractor management software is specialized software in construction for managing subcontractors (and sometimes other vendors and providers) in one database connected to quoting, progress reporting, and billing.

Combine all your contacts in one database to share knowledge between the project managers. Good subcontractors should easily be able to work on all of the company’s projects.

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Keep all the subcontractors in one database.

A subcontractor database shouldn’t be a separate table somewhere. It should also connect to all of your documents.

  • Add them one by one or import them in bulk;
  • Manage categories and contacts for each subcontractor;
  • Share subcontractors between your project managers;
  • Record feedback about subcontractors;
  • Re-use categories when sending out RFQs;
  • Have a full view of what the subcontractors have worked on before.

Send, receive, and compare RFQs

All of your bids are connected to your subcontractors and bidders. The flow of creating RFQs is as follows:

  • Create RFQs easily;
  • Selected participating subcontractors by custom categories (such as foundation works, window installers etc.);
  • Receive quotes from subcontractors without introducing new habits to subcontractors;
  • Identify changes to quantities and units;
  • Compare RFQs side-by-side and pick the winner;
  • Run multi-round bids if necessary.

Manage subcontractor contracts in the same software

When you have selected a winning subcontractor bid, you can easily create a subcontract from it.

  • Create contracts from winning bids;
  • Keep contracts in draft mode while you’re still negotiating;
  • Keep contracts next to your project and connected to the budget line items.

Collect payment applications and change orders with one click

You can have the subcontractor submit the progress reports against the contract. This is all done in a simple web-based environment that even the most computer-challenged subcontractor will manage.

  • Create contracts from winning bids;
  • Keep contracts in draft mode while you’re still negotiating;
  • Keep contracts next to your project and connected to the line items in the budget.

Customers about Planyard

“I would say that Planyard is a great way to easily and conveniently track your job costs in one place. It keeps track of all of the documents and the numbers in one place. If there’s some problem with the budget, it just tells you what you need to fix and you’ll be fine. It really just kind of thinks a step ahead for you.”

“Planyard is a live overview of your project. How they are performing financially and it is basically a CVR that is live all the time. I have saved a lot of time! It’s so much easier now that I am less reliant on Excel. When we’ve been awarded a project and we’ve uploaded the project on Planyard, I don’t need to look at spreadsheets anymore.”