Planyard and Xero Integration Simplifies Cost Management

Manage Costing in Planyard

Set up your budget in Planyard with cost headings, subheadings, and line items. Customise cost codes and names to fit your project needs, allowing for detailed category and line-item tracking. This provides clear visibility into project expenses.

Leverage Planyard’s Xero integration workflows for subcontractor, invoice, and purchase order management to track all committed and approved project costs and see exactly where each expense is allocated.

Streamlined Purchase Invoice Management

Automatically collect invoices in Planyard and extract key information such as invoice date, number, and due date. If a corresponding purchase order or subcontract exists, invoices are automatically linked. Allocate the costs to the appropriate cost headings and line items, then approve them.

Once approved, the budget, subcontract, or purchase order is updated, and cost documents are forwarded to Xero.

Connecting Budgets with Xero’s Chart of Accounts

Planyard receives all available accounts from Xero, ensuring that cost documentation pushed to Xero contains the correct account information. This integration helps maintain accurate financial records and streamlines your accounting processes.

The accountant receives the invoice and can approve and pay the expense with a single click. This workflow ensures invoices are paid precisely as agreed with the supplier, leveraging the project team’s expertise to confirm the correct amounts.

Importing Tracking Categories from Xero to Planyard

Planyard imports tracking categories from Xero, allowing you to add these categories to your projects. The integration accurately categorises all project costs, making tracking and analysing expenses across multiple projects easier.

Importing Contacts from Xero

Planyard imports all contacts from Xero and stores them in the contacts database.

These contacts can be utilised for invoices, purchase orders, subcontracts, and more, ensuring seamless integration and management of all project communications.

Historical cost information is available for use

Planyard’s detailed cost breakdown lets you see precisely what each cost consists of. Planyard simplifies profitability tracking and reveals why some jobs were unprofitable.

Additionally, you can make more accurate estimates for new projects by analysing the budget items and costs of the portfolio projects. You can quickly review costs across all your previous projects for better planning.