Capture work hours from any device
Fast entry via email/SMS/WhatsApp; no apps or logins to slow crews down. Keep adoption high, even with mixed employee/subbie teams.
Trusted by construction companies globally
Who it’s for
For contractors, builders, and service teams managing employees plus rented or outsourced labour across multiple sites. If you need hours by task, fast approvals, and a live cost-to-complete forecast, this is for you.
How Planyard works — from timesheet to budget in one step
Short, email/SMS/WhatsApp-based submissions crews actually complete. PM/QS/foreman approves, then data posts to the right cost codes and updates your forecasts automatically.
Email/SMS/WhatsApp
One-click access to a mobile-friendly time sheet app – nothing to install
Project & task tracking
Log hours against tasks/cost codes for precise job costing
Crew & equipment tracking
Track individuals, crews, equipment and rented labour on the same type of sheets
Gather evidence for every shift
Timesheets carry the proof you need to bill faster and avoid disputes. Everything lives alongside the hours for easy auditing.
Photos & notes
Attach before/after photos and site notes as evidence
% complete updates
Add progress to improve forecast accuracy per task
Daily summaries
Summarise crew, tasks and output in a single submission
Labour vs materials tagging
Separate costs to keep compliance and billing clean
Upload your project budget and follow the financial progress in real-time
No credit card required. No sales or IT support needed.
Review and approve before it hits the budget
Control quality at the source so bad data never reaches your forecast. Approvals are quick, traceable, and role-based.
Pre-budget validation
PM/QS checks rates, tasks and allocations prior to posting
Payroll summaries
Get worker/day summaries for salaries and work done in clicks
Supplier & rented labour reconciliation
Match submitted hours to invoices; block over-billing
Full audit trail
Every edit and approval is recorded per timesheet
Forecast and bill in real time
See margin drift today, not next month. Plan your projects confidently with live cost-to-complete.
Live cost-to-complete
Forecasts update automatically as hours land
Budget vs actuals (daily)
Drill into tasks to find the biggest cost drivers fast
Historic productivity
Price future tenders using real task data, not guesswork
Client billing exports
Generate pay apps or invoices with clean backup
Upload your project budget and follow the financial progress in real-time
No credit card required. No sales or IT support needed.
Integrations & UK compliance
Eliminate re-entry, keep approvals tight, and ship clean data to payroll and billing. Map hours to projects and cost codes so finance stays in lockstep with site reality.
Xero & QuickBooks
Sync approved hours and cost codes straight to payroll and invoicing
Working Time
Keep an auditable record of hours and approvals to simplify reviews and reduce admin
Payroll & HMRC-friendly exports
Export worker daily/weekly/monthly totals for PAYE runs
CIS
Tag labour vs materials, preview CIS deductions, and export subcontractor statements
Problems we solve
Manual handoffs, late supplier visibility, and hours detached from budgets make you blind mid-project. Planyard connects capture to forecast so you can see true costs, reconcile rented labou,r and invoice with confidence.
Competitors vs Planyard
| Benefit (UK) | Paper / Spreadsheets | Planyard (Digital Timesheets) |
|---|---|---|
| Accurate labour cost tracking |  Daily totals; no cost codes |
 Hours by task & cost code |
| Higher crew adoption | Paper/files; low compliance |
Email/SMS timesheets; no logins |
| Faster payroll & billing | Manual collation; errors |
Summaries & CSV exports |
| Live forecasting | None; month-end only |
% complete + hours = live CTC |
| Supplier / agency control | Hours appear only at invoice |
Reconcile rented labour pre-pay |
| Working Time Regulations | Manual break/overtime checks |
Rules applied + audit trail |
| CIS for subcontractors | Manual calc; error-prone |
Labour/materials split; deductions & statements |
| HMRC / PAYE exports | Ad-hoc spreadsheets |
HMRC-ready CSV; weekly/fortnightly periods |
Ready to take control of labour costs?
Send yourself a test timesheet, see it approved, and watch your cost-to-complete update live.
Estimating
£40
/ month / project manager
Cost Estimating
Essential
£82
/ month / project manager
£33
Usually selected for: site engineers, clients, estimators or auditors.
for supporting staff
Perfect for support roles or stakeholders—gain access to essential project features and view key financial data without full platform permissions, enabling users to stay informed and contribute without hands-on tasks.Usually selected for: site engineers, clients, estimators or auditors.
Estimating and Budget Control
- Everything in Estimating
- Track budgets and actual spend
- Manage purchase invoices automatically
- Reuse active project cost data for estimating
- Sync invoices to Xero and QuickBooks
Professional
£123
/ month / project manager
£33
Usually selected for: site engineers, clients, estimators or auditors.
for supporting staff
Perfect for support roles or stakeholders—gain access to essential project features and view key financial data without full platform permissions, enabling users to stay informed and contribute without hands-on tasks.Usually selected for: site engineers, clients, estimators or auditors.
Estimating, Cost Control and Purchase Orders Management
- Everything in Essential
- Issue and manage purchase orders
- Track committed cost on the budget
- Forecast project profitability in real-time
- Create cashflow forecasts
- Manage client contracts and progress reports
Ultimate
£164
/ month / project manager
£33
Usually selected for: site engineers, clients, estimators or auditors.
for supporting staff
Perfect for support roles or stakeholders—gain access to essential project features and view key financial data without full platform permissions, enabling users to stay informed and contribute without hands-on tasks.Usually selected for: site engineers, clients, estimators or auditors.
Full Functionality
- Everything in Professional
- Automate subcontractor and vendor quoting
- Track subcontracts and progress
- Manage subcontractor variations
- Collect subcontractor valuations
Read success stories from our customers
See how Planyard helps businesses like yours succeed - read their stories in our blog.
"Planyard's integration with Xero has streamlined our project financials, providing clear insights and saving us valuable time. It's easy to use and keeps all commitments organized for seamless financial tracking."
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"Planyard is basically a live CVR and saves time by making Excel unnecessary. Once a project’s set up, I can rely on Planyard to stay organized without spreadsheets."
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"Planyard is exactly what I’m after as a business owner: a good-value system that keeps everything in one place, saves me money and makes sure I’m not losing any money on projects. As a businessman, that’s a no-brainer."
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"I’m confident that we can manage multiple projects effectively. We’re currently running three fairly large ones, and the system makes it very clear and easy to manage all of them at once."
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"I chose Planyard because it stood out as the most straightforward and intuitive option on the market. I really wanted a tool that would simplify our existing processes and make everything more efficient, rather than switching to a system that was far too complicated for us to use on a daily basis."
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"Planyard has completely replaced my CVR process. Cost Value Reconciliation is essentially about tracking your budget against your actual spend to see exactly what remains, and that functionality is the absolute essence of the central core of Planyard."
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"For me Planyard is essentially the go to software for SMBs. There are other software packages out there that are a large investment upfront with a significant monthly cost. These are all potential solutions once you get to a very large business but they are not a solution for SMBs."
"Timewise, on a single project, I'd probably save 6 to 8 hours—essentially a full day every month. When it comes to processing monthly payments, it saves me a solid day, perhaps even a day and a half, just in sorting through the invoices. Saving a day and a half of my time means the system pays for itself time and time again."
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Frequently asked questions
We've got your questions covered. If you can't find the answer below, then feel free to contact us via the chat.
A digital way to capture who worked, where, on which tasks, and at what cost—without paper or spreadsheets. In the UK context, the best systems connect capture → approval → budget → payroll (PAYE) and invoicing in one flow, so finance stays aligned with site reality.
You can start with a free trial. Planyard is purpose-built for construction finance, so even on trial, you get hours tied to cost codes, approvals, forecasting, and UK-friendly exports; there isn’t a perpetual free version.
Those lists are good for broad comparisons. Planyard focuses specifically on UK contractor workflows: hours by task/cost code, approvals before posting, live cost-to-complete, and direct sync with Xero/QuickBooks for PAYE and billing.
Yes. It’s web-based and mobile-friendly, so crews submit from any smartphone without installing an app—ideal for mixed employee and subcontractor teams across multiple UK sites.
Yes. Track breaks and overtime, keep an audit trail for Working Time Regulations, and separate labour vs materials so CIS deductions are applied correctly when paying subcontractors. Export HMRC-friendly CSVs for PAYE runs (weekly/fortnightly/monthly) to cut admin.
Yes. Timesheets include cost codes, evidence, and % complete, then approved hours export cleanly to Xero or QuickBooks for client billing and cost-plus claims—no re-entry.
The submission flow is the same (email/SMS/WhatsApp), but you can set different rates, permissions, and approvals for each group. For subcontractors, store CIS details (e.g., UTR and deduction rate) and reconcile supplier invoices against submitted hours before payment.
Upload your project budget and follow the financial progress in real-time
No credit card required. No sales or IT support needed.