Simplify construction pay applications

Construction pay application software that makes sense. With just a few clicks, you can send the pay applications to the clients and fully automate the subcontractor payment application and billing process.

You don’t have to do manual work to check the past progress since Planyard does it for you.

payment applications waiting for review

Get notified when pay applications require review.

You’ll receive a notification email when a subcontractor submits a pay application.

There are also indications throughout Planyard. This means you can see pay applications waiting for approval under the project dashboard.

You will not lose any progress reports in your email mailbox anymore.

Payment application review process

Quickly review and approve pay applications.

Planyard enforces pay application comparisons to estimated costs, previous commitments, and the contract. All of this information is displayed on the same screen.

You will see a warning if an expense exceeds the contract, commitment, or set goal.

The only thing you have to do is check whether the subcontractor’s submission corresponds to the actual monthly progress.

Upload the project budget using your own cost codes, and follow the financial progress in real-time

No credit card required. No sales or IT support needed.

Payment application approval workflow

Double-check pay applications with stakeholders.

If needed, send pay applications for an additional round of approval to site engineers, management, or accounting. For free, you can add an unlimited number of users to Planyard.

You will know precisely who has approved the pay application and who is still on hold.

If the approval doesn’t go well, the subcontractor receives an email with a link to re-submit the pay application. You can also include an explanation note in the email.

If you accept the submittal, the subcontractor will receive an email with a link to upload an invoice.

Invoices that correspond to pay applications are waiting for approval

Approve invoices and keep the budget automatically updated

You can open the subcontractor invoice and compare it with the original pay application in the same view with one click.

The whole pay application process, from subcontractors submitting pay applications to approving the corresponding invoices, takes just a couple of clicks.

This means that the budget, contract, change orders, and pay applications are automatically updated—all without you having to do any data entry.

Upload the project budget using your own cost codes, and follow the financial progress in real-time

No credit card required. No sales or IT support needed.

Line items associated with the pay application

Keep accounting automatically in sync.

You must check and enter your data in Planyard. Approved invoices are sent to accounting automatically. They are sent together with a document showing the pay application for better context.

Due to this, these pre-approved invoices significantly reduce the manual work for accountants.

Read success stories from our customers

See how Planyard helps businesses like yours succeed - read their stories in our blog.

"Planyard's integration with Xero has streamlined our project financials, providing clear insights and saving us valuable time. It's easy to use and keeps all commitments organized for seamless financial tracking."

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Sharon Brown, Financial Controller, Dublin, Ireland

"Planyard saves us 3-4 days per project by simplifying financial tracking and cutting out double data entry. It’s user-friendly and lets us focus on our main tasks."

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Jason Escobar, Project Manager, Oxenfrod, Australia

"Planyard is basically a live CVR and saves time by making Excel unnecessary. Once a project’s set up, I can rely on Planyard to stay organized without spreadsheets."

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Claire Hill, Quantity Surveyor, Bolton, UK

"If there’s some problem with the budget, it just tells you what you need to fix and you’ll be fine. It really just kind of thinks a step ahead for you."

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Jordan Cohen, Project Director & Partner, Florida, US

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