Still using Procore project financials for budget management?
There can be an easier way.

Procore financials might not be the best tool for SMEs according to Procore user reviews
  • The pricing is inflexible and can be difficult for companies with high revenues and low margins;
  • Onboarding and implementation can be complicated and a long process;
  • Need for user accounts and training for suppliers may push them away from using the tools;
  • Accounting integrations are provided by third parties and might not fulfill all needs;
Planyard saves time and nerves

Follow your budget in real time and take immediate action when errors occur. Job costs are organized, and fully searchable and accessible for forecasting, project management and more. The implementation is usually done in a single training session that takes just a few hours.

What is Procore?

Procore is a US construction project management software with many different modules.

The software covers preconstruction, project management, resources management, and financial management.

A Bit More Context

Procore has been building out its software since 2003. This makes it a double-edged sword.

On the one hand, it’s very comprehensive. It covers a lot of different functions through different models. Which means you can unify processes more.

On the other hand, companies tend to move upmarket as they mature. Their solutions get way more complex and the pricing goes higher and higher. Procore is like Salesforce in that sense – it’s used by the biggest companies in the world but they are all paying through their nose.

Because Procore is a software in development for almost 20 years, it means it probably contains a lot of legacy technology. Things that were built 10 years ago look outdated now in software.

What is Planyard?

Planyard is a cloud-based budget and subcontractor management software for main contractors.

You can manage budgets without Excel and back-and-forth emails. Your subcontractors will do the work for you.

Procore project financials vs Planyard construction financials software functionality

Different review sites bring out that the onboarding process for Procore is complicated and costly. If you want to use the financials module in Procore, you would have to sign up for multiple different module packages, where there will probably be a lot of functionality that you might not necessarily need.

Since Procore financials is mainly an enterprise solution, it needs a lot of training and configuration to set everything up. In the case that you are a smaller company with a small or no IT team, the setup might not be very straightforward and can be time-consuming. If you want to test with a pilot project to see whether your processes match the software. Then it might not be so easy to do so due to the fixed processes on setting up your account.

If you want to try and digitalize your processes by one small step at a time, then the processes if Procore might not be most suitable for you. It can be a lower effort to test an easier setup platform like Planyard to see if this is something that could even be suitable for your company and employees.

The good thing is that Procore has a vast marketplace where there are a lot of different tools that can be integrated with if you need a specific part of your process fixed or automated.

Feature/ProviderPlanyard
Project and company level permissions
Company-wide and project-wide admin configurations

Company-wide and project-wide admin configurations

Project-level fine-tunable permissions to send out RFQs, create subcontracts and prepare documents to confirm
Tenders and bid comparison
You can send bid requests to contacts and companies in your directory

You can send bid requests to any email address and it will be added to your contacts.
You can also add any contact from your contact database.
Subcontracts
Create contracts from subcontractor bids and manually

No unit price information is available

Create contracts from subcontractor bids and manually

Unit price info available
Subcontractor progress reports/claims
Subcontract invoices are creatable by both subcontractors and project managers

Progress report process not available outside invoicing

Progress report feedback process doesn’t exist outside invoicing

Creatable by both subcontractors and project managers

Progress report process available

Progress report feedback process is simple and tracked
Subcontractor change orders
Change orders creatable by PMs and subcontractors

Change orders creatable by PMs and subcontractors
Change orders editable by PMs
Purchase orders
Purchase orders can be created for suppliers in the project

Purchase orders can be created for suppliers in the whole company
Main contracts/Prime contracts
Main contracts can be created using existing or new budget items with custom structure

Main contracts can be created using existing or new budget items with custom structure
Main contract change orders
You can create change orders for the main contract

Markups fairly complex to set up

You can create change orders for the main contract

Markup setup is done implicitly in the jobs and needs no additional configuration
Invoice and cost management
Subcontract invoices are submitted directly against the subcontract without a progress report

Purchase order cost tracking is available

Subcontract invoices are submitted according to the progress report

Purchase order cost tracking is available
Invoice document uploading
There is no frictionless way to get documents into the system besides manual uploads by either party

Various simple ways to get the cost documents into the system:
* Project and company accounts payable e-mail addresses
* Outlook plugin
* Mobile apps
Accounting integrations
Different custom connectors on the marketplace

Simple setup with Xero, QuickBooks, Directo, and many others.
You can assign accounting accounts in Planyard to reduce work for the accountant
Accounts not required for suppliers and subcontractors
All users need to have accounts with correct permissions shared with them to access data

Subcontractors can submit bids, progress reports, and invoices via e-mail and without needing a username and password
Training not required for suppliers and subcontractors
All suppliers and subcontractors need to go through certification to be able to use the platform

Suppliers and subcontractors do not need to be certified and can start to use the tool without any certification
Pricing667 USD per month
(with an annual contract and max 5M in annual revenue)
Plans start at 20 EUR per project per month

Free 14-day full-featured trial. Full access. No credit card required.

Our customers about us

Bonava logo
Hitachi ABB
Kaamos Group logo

Intra Interieur

“I wanted to escape the spreadsheets, escape the manual data entry, and look for ways to stay on top of the budget numbers. It’s challenging within a development company to keep on top of your numbers.

So I came across Planyard in a search to improve the budget management processes and, to make my own life easier.

Planyard does that, and it takes your project budget and puts it very clearly on screen for you so you have a live real-time picture of where your project budget is at any given point.”

Ian Holford

Manager, Higgihaus Developments

Bristol, UK

“I have been working on cloud accounting tools like Xero and Quickbooks which are excellent, but they don’t have a specific construction-based costing tool.

Construction companies rely on expensive quantity surveyors and project managers to do a lot of data input on packages such as Excel which takes them away from focusing on value-added activities and driving the profit growth.

When I came across Planyard, I was relieved that there was finally a solution to this problem. Quotes, subcontract orders, purchase orders, invoices, progress bills, etc are put on the system and it’s linked directly to the budget, CVRs, subcontractors, and the suppliers. This is making people’s lives a lot easier. Data is at hand, it’s automated and it gets everyone away from the out-dated requirement to fill out spreadsheets.”

Paul Howarth

ACMA & CGMA, Director, Live Management Accounts Ltd

Manchester, UK

“I would say that Planyard is a great way to easily and conveniently track your job costs in one place. It keeps track of all of the documents and the numbers in one place.

If there’s some problem with the budget, it just tells you what you need to fix and you’ll be fine. It really just kind of thinks a step ahead for you.”

Jordan Cohen

Partner, TITN Development

Florida, US

“We save four working days each month per project manager. The biggest efficiency booster came from getting rid of duplicate data entry.”

Marek Korbelainen

Head of Construction, Kaamos Group

Tallinn, Estonia

“We wanted to know before a project finished whether we were going to make a profit or not. Planyard has allowed us to do that. We can see exactly which jobs are profitable and which ones are not, so that we can make changes on the go.”

Tomy Saaron

Member Of The Board, Hausers

Tallinn, Estonia

Planyard integrates with your existing tools

Outlook logo on Planyard
Gmail logo on Planyard
Google Chrome
Plangrid
Xero logo on Planyard
Directo accounting integration
Download on the App Store