Subcontractor management software

Simplify and standardize progress reporting

Collect progress reports & invoices from subcontractors with ease. Avoid errors in data.

Free 14-day full-featured trial. Full access. No credit card required.

Progress report waiting for review

Get notified when progress reports require review

When a progress report (sometimes also called commitment, claim or pay application) has been submitted by subcontractor, you’ll receive a notification email.

There are also indications throughout Planyard – you can see progress reports waiting for approval under the project dashboard and under Progress Reports.

Progress reports review

Quickly review and approve progress reports

Planyard automatically compares progress reports to estimated costs, previous progress reports, and the contract. All this information is displayed on the same screen.

There’s a warning if an expense exceeds the contract, progress report or set goal.

The only thing you have to do is check whether what was reported corresponds to the actual work done by the subcontractor.

Progress reports approval workflow

Double check progress reports with stakeholders

Send progress reports for an additional round of approval to site engineers, management, or accounting if needed. Add an unlimited number of users to Planyard for free.

You will know exactly who has approved the progress report and who is still on hold.

If the approval didn’t go well, the subcontractor receives an email with a link to re-submit the report together with a note of explanation.

If all went well, the subcontractor will receive an email with a link to upload an invoice.

Invoices that correspond to pay applications are waiting for approval

Approve invoices and keep budget automatically updated

One click to open the subcontractor invoice and compare it with the original progress report in the same view.

The whole progress reporting process from submitting the report to approving the corresponding invoices takes just a couple of clicks.

Without filling in or double-checking a single cell, the budget, contract, change orders, and progress reports are automatically updated.

Line items associated with the pay application

Keep accounting automatically in sync

Approved invoices are sent to accounting automatically together with a document that shows the original progress report for a better context.

These pre-approved invoices reduce the amount of manual work for accountants greatly.


Planyard in 2 minutes

Planyard (by Fizure) - quick overview - budget management software for construction projects

Benefits

Know whether a project makes a profit or not before it finishes

Save 3-5 days per month per project manager

Standardize the processes and ensure compliance

Detect estimating and design errors

Get rid of manual calculations and copy-paste

Don’t let things fall through the cracks

Built for project managers.

You don’t have to spend weeks learning it. It works the way project managers actually work.

  • Estimate, track and forecast your budget.
  • Collect bids, progress reports, change orders and invoices from subcontractors.
  • Keep everything interlinked.
  • Follow your project profitability in real time.
  • Keep accounting automatically in sync.

Works for the management.

Standardize your cost management processes and ensure compliance across the company.

  • Get a real-time overview of your entire project portfolio.
  • Keep all the data in one tightly integrated system.
  • Forecast profitability and cash flow.

Planyard integrates with your existing tools

Outlook logo on Planyard
Gmail logo on Planyard
Google Chrome
Plangrid
Xero logo on Planyard
Directo accounting integration

Work from anywhere with our mobile apps

First class support during and after implementation

Dedicated account manager

Email and chat support

Support center with how-to artiles and videos

Functions

Bid collection

Easily prepare and send bid requests to subcontractors. Quickly evaluate RFQs next to each other, request bids adjustment via multi-round bidding, and convert the winning bid to a contract with one click.

Budget management

Full overview of all the transactions related to your budget. Drill down to job phase or line-item level to see whether you are on track to profitability.

Contract and change order management

Link contracts with the budget, pay applications and invoices. Manage change orders as part of contracts.

Progress reporting

Collect progress reports from subcontractors. Avoid errors through automatic interlinking of progress with previously done work and the budget. Approve them with one click.

Invoices management

Stay on top of your project invoices without creating folders, printing papers or sending back and forth emails.

Subcontractor billing

Let subcontractors invoice you after you’ve approved their progress reports. Connect invoices automatically to the right job and project.

Approval workflows

Send subcontractor progress reports for a round of additional approvals within your team.

Forecasting

Stay on top of your project costs and profitability forecasts in real time at every stage of the project.

Cash flow control

Track your projects’ month-over-month cash flow and take immediate action when you see that the monthly approved expenses are about to exceed the income for a given project.

Our customers about us

Bonava logo
Hitachi ABB
Kaamos Group logo

Intra Interieur

“We save four working days each month per project manager. The biggest efficiency booster came from getting rid of duplicate data entry.”

Marek Korbelainen

Head of Construction, Kaamos Group

Tomy Saaron, Chairman of Hausers Ehitus

“We wanted to know before a project finished whether we were going to make a profit or not. Planyard has allowed us to do that. We can see exactly which jobs are profitable and which ones are not, so that we can make changes on the go.”

Tomy Saaron

Member Of The Board, Hausers

Marko Enula

“Planyard is a real game-changer. It lets me have full control over project financials without spending valuable time on data entry.”

Marko Enula

Project Manager, Hitachi ABB Power Grids

A selection of projects built using Planyard

Your data is safe with us

Kept in Google Cloud

Google Cloud Compute corresponds to the highest security standards. Your data is hosted physically in Google’s European servers.

Regular backups

We back up your data regularly. This means that if someone in your company accidentally deleted something big, you can restore it.

2-factor authentication

Two-step verification (password + a second factor such as a phone confirmation) reduces the risk of someone gaining access to your data.

Access rights control

Access can be limited on a company and project level. Not everyone needs to see everything.

Export

You can always take your data with you. Whether this is for additional analysis or moving to a new tool.

Just upload the budget of your starting project and stay organised

* Free 1-2 hours training session
* Dedicated account manager
* Upload your budget and get organized
* Free tutorial videos
* No lengthy training or implementation required

1.1€+ bln

Managed through Planyard

1000+

Users

100+

Support articles and videos