Procore financials module too complicated?

What is Procore?

Procore is a US construction project management software with many different modules.

The software covers preconstruction, project management, resources management, and financial management.

A Bit More Context

Procore has been building out its software since 2003. This makes it a double-edged sword.

On the one hand, it’s very comprehensive. It covers a lot of different functions through different models. Which means you can unify processes more.

On the other hand, companies tend to move upmarket as they mature. Their solutions get way more complex and the pricing goes higher and higher. Procore is like Salesforce in that sense – it’s used by the biggest companies in the world but they are all paying through their nose.

Because Procore is a software in development for almost 20 years, it means it probably contains a lot of legacy technology. Things that were built 10 years ago look outdated now in software.

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Procore project financials vs Planyard construction financials software functionality

Different review sites bring out that the onboarding process for Procore is complicated and costly. If you want to use the financials module in Procore, you would have to sign up for multiple different module packages, where there will probably be a lot of functionality that you might not necessarily need.

Since Procore financials is mainly an enterprise solution, it needs a lot of training and configuration to set everything up. In the case that you are a smaller company with a small or no IT team, the setup might not be very straightforward and can be time-consuming. If you want to test with a pilot project to see whether your processes match the software. Then it might not be so easy to do so due to the fixed processes on setting up your account.

If you want to try and digitalize your processes by one small step at a time, then the processes if Procore might not be most suitable for you. It can be a lower effort to test an easier setup platform like Planyard to see if this is something that could even be suitable for your company and employees.

The good thing is that Procore has a vast marketplace where there are a lot of different tools that can be integrated with if you need a specific part of your process fixed or automated.

Feature/Provider
Project and company level permissions	Company-wide and project-wide admin configurations	Company-wide and project-wide admin configurations Project-level fine-tunable permissions to send out RFQs, create subcontracts and prepare documents to confirm
Tenders and bid comparison	You can send bid requests to contacts and companies in your directory	You can send bid requests to any email address and it will be added to your contacts. You can also add any contact from your contact database.
Subcontracts	Create contracts from subcontractor bids and manually No unit price information is available	Create contracts from subcontractor bids and manually Unit price info available
Subcontractor progress reports/claims	Subcontract invoices are creatable by both subcontractors and project managers Progress report process not available outside invoicing Progress report feedback process doesn’t exist outside invoicing	Creatable by both subcontractors and project managers Progress report process available Progress report feedback process is simple and tracked
Subcontractor change orders	Change orders creatable by PMs and subcontractors	Change orders creatable by PMs and subcontractors Change orders editable by PMs
Purchase orders	Purchase orders can be created for suppliers in the project	Purchase orders can be created for suppliers in the whole company
Main contracts/Prime contracts	Main contracts can be created using existing or new budget items with custom structure	Main contracts can be created using existing or new budget items with custom structure
Main contract change orders	You can create change orders for the main contract Markups fairly complex to set up	You can create change orders for the main contract Markup setup is done implicitly in the jobs and needs no additional configuration
Invoice and cost management	Subcontract invoices are submitted directly against the subcontract without a progress report Purchase order cost tracking is available	Subcontract invoices are submitted according to the progress report Purchase order cost tracking is available
Invoice document uploading	There is no frictionless way to get documents into the system besides manual uploads by either party	Various simple ways to get the cost documents into the system: * Project and company accounts payable e-mail addresses * Outlook plugin * Mobile apps
Accounting integrations	Different custom connectors on the marketplace	Simple setup with Xero, QuickBooks, Directo, and many others. You can assign accounting accounts in Planyard to reduce work for the accountant
Accounts not required for suppliers and subcontractors	All users need to have accounts with correct permissions shared with them to access data	Subcontractors can submit bids, progress reports, and invoices via e-mail and without needing a username and password
Training not required for suppliers and subcontractors	All suppliers and subcontractors need to go through certification to be able to use the platform	Suppliers and subcontractors do not need to be certified and can start to use the tool without any certification
Pricing	667 USD per month (with an annual contract and max 5M in annual revenue)	Plans start at 20 EUR per project per month

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