How to choose SaaS project management tools for enterprise companies

August 11, 2024 Planyard

While people once used CDs and data center platforms to install software, internet access has made web-based solutions a primary trend. Software as a Service (SaaS) cloud-based forms are among the most popular solutions.

Basically, project management SaaS (such as Planyard construction project management software) provides a service application for customer needs over the Internet, which is available from anywhere and at any time.

Altogether, there are three major cloud service categories:

  1. Software as a service (SaaS);
  2. infrastructure as a service (IaaS);
  3. platform as a service (PaaS).

SaaS products are easily accessible, and they have, therefore, become more popular than the other two platforms. Project management SaaS business is booming, and there is still potential for growth. There are many different applications for customers, such as database management and billing software solutions, human resources, planning, and customer relations management, as well as help with emailing and teamwork. SaaS businesses have been growing incredibly quickly because they are often self-funded and widely available for free.

In such a crowded industry, having a solid brand rather than marketing gives an advantage. Companies that closely watch every aspect of customer needs to offer them the best value will ultimately be the most successful. Sales cannot be achieved before a product is ready, and good sales and marketing methods are needed to find repeated and long-term success.

How do they get paid using the SaaS method?

Payment is usually made monthly or annually or through a subscription fee. These payments are mostly for ongoing contracts, with the option of extra fees in exchange for customer support. Customers most often pay the price for the application with a number for usage, transactions, or a set time period.

Most SaaS products are structured differently, with custom formulas for service provider customers. SaaS application users can choose from various solutions according to their needs, but at the same time, they cannot change the basic product code or features. It is sometimes possible for them to keep data within their own data centers, but this is primarily stored in cloud servers. There could also be an additional fee to have access to archived files.

SaaS applications can save money.

Companies are using these applications mainly because they save time and money by running and creating a working solution themselves. This also reduces the cost of hardware purchases, software development, and support and can limit long-term software licensing costs depending on client usage patterns.

However, companies should be cautious about using these SaaS licenses, as they can sometimes be more expensive than traditional software products.

SaaS savings can be remarkable for companies, as they do not need additional money for new hardware to support the software. They can also subscribe to SaaS offers and stop using them if they are no longer helpful or impactful for business. This kind of flexibility can play a very positive role for enterprises in cyclical companies. Another benefit for SaaS users is that they don’t need to pay extra fees for software updates, and their IT staff do not need to handle these tasks.

The risks and challenges of SaaS

SaaS could present certain risks and challenges that companies who hire them should be aware of. While enterprises need to have access to their services at all times, they simultaneously rely on providers who need to be sure that their products are running correctly.

Although SaaS makes a solid effort to keep everything working smoothly, unexpected errors can sometimes occur. Companies can lose control over their product, which is one of the downsides to cloud-based solutions. Another problem can occur if and when a company wants to switch providers, which can be a long and painful process – for example, when transferring files from one SaaS system to another. There is also the chance that these files may be too big for this type of transaction.

Many companies without a cloud strategy can waste time and money experimenting with whether a SaaS solution suits their needs. This can lead to extra work processes, prolonged work phases, or poor data management, with the result still being that they have no good solution. Companies considering acquiring a SaaS solution should consider the potential positive and negative side effects of their specific requirements. However, a SaaS solution can provide enormous benefits for the proper needs.

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