How Planyard helps you register subcontract orders in minutes, not a page of steps
Raise a subcontract order straight from the budget, upload the legal documents once, and set retention automatically for every future valuation.
Schedule a demoWho this is for
No answer on committed costs
No clean answer to 'what have we actually committed to subcontractors on this job right now?'
Documents separated from numbers
Subcontract documents - the agreement, insurance, RAMS - live in a different folder to the numbers.
Retention tracked by memory
Retention gets tracked by memory or a side spreadsheet, and releases get missed.
Costs landing unannounced
Costs land on a credit card or invoice because there's no single purchase order process.
"Everything has a PO linked to a job number. No one does a job without a purchase order, so when I look at margin I know it’s the true margin."
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Select budget items in bulk
Raise the order straight from your project budget - no re-typing quantities or costs.
Legal documents stored on the order
Upload the contract, work safety agreement and other legal documents once.
Automatic retention
Set 5% once on the order, and every future valuation books it without anyone doing the maths.
Committed costs update instantly
The budget shows the commitment the moment the order is raised.
"The transition from making the decision to getting our first project live in the system took only about one day of work. Even for a large, complex project, we were able to get everything fully set up and operational within that single day."
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Track retention, prepayment and every invoice against the order automatically
Open a subcontract order and see its full financial performance in one dashboard – schedule of values, variations, retention booked, prepayment settled, and what’s left to pay.
Schedule a demoOne live dashboard per order
Schedule of values, variations, retention, prepayment and invoices, all live.
Prepayments settle themselves
Prepayment invoices link directly to the order and settle automatically at the next approved valuation.
Portfolio-wide retention view
What's booked, released and due across every project and subcontractor, with release dates you set.
Nothing tracked by memory
Every deduction and release is calculated and logged on the order itself.
"CVRs are so much easier to manage because the information is there and it’s live. It’s reduced mistakes as well because we have the information there at our fingertips and it never gets forgotten about. So it’s saved time and money, really."
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Works with the accounting tools you already use
Approved invoices flow straight into Xero, QuickBooks, Sage or MYOB – no re-keying, no duplicate data entry.
"The implementation process is remarkably quick, allowing you to gain a firm handle on your project budgeting and financial management almost immediately. Having that level of control is absolutely critical for any project; that’s what I’d say."
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Karringtons gets a fully set-up subcontract order live the same day a contract is signed.
Get your next subcontract order live the same day the contract's signed
Frequently asked questions
We've got your questions covered. If you can't find the answer below, then feel free to contact us via the chat.
Software for registering, tracking and managing subcontract orders – including legal documents, schedule of values, variations, retention and prepayment – connected directly to your project budget.
Yes. As soon as an order or variation is raised, it appears as a committed cost in your budget in real time.
Yes. Upload the subcontract agreement, work safety agreement and any other documents once, and they stay attached to the order.
Set a retention percentage (e.g. 5%) once on the subcontract order, and it’s calculated automatically on every valuation from then on – with a portfolio-wide dashboard showing what’s booked, released, and due.
Yes. Subcontractors get a link to submit progress against the order’s schedule of values, and can’t bill past what’s contracted.
Yes. Share a limited role with site engineers or QSs so they can register subcontract orders and variations without full account access.
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