Product updates

Planyard releases bidding toolset that is revolutionizing project management

August 8, 2024 Planyard

Planyard now has a unique project bidding toolset for collecting subcontractor bids, along with some cool and practical tools that help project managers operate on a whole new level.

Planyard enables spreadsheets free project management.

Planyard is an innovative tool for project managers in general construction, real estate, and engineering companies that helps to manage projects spreadsheets free, reduces data entry, and gives a real-time overview of forecasts. Everything from estimated units and costs through bids, subcontractor contracts, change orders, automated subcontractor progress reports, and approving expenses is done in one platform with a real-time overview of the project budget and forecasts.

How does the bidding feature improve the project manager’s daily duties?

Planyard construction bidding software bids evaluation table

Project managers are usually the busiest people in the organization, yet they spend 3-5 workdays manually updating numerous spreadsheets. Planyard’s late update changes all that, helping the project manager get the job done in 3-5 hours, saving 2-4 days a month for more essential tasks.

What makes the Planyard bidding tool unique?

  • Creating the RFQ is just as easy as sending it via e-mail. Add a subject and description, upload documents, and select the line items for quoting.
  • One click selects the subcontractors from your contacts database (e.g., our “Roofing subcontractors”), or you can simply copy-paste new subcontractors.
  • The submitted bids are automatically collected on one spreadsheet and ready for immediate evaluation.
  • The color-coded warnings help immediately visualize if the material quantities or units have been changed.
  • One click converts the winning bid to a contract. (Where you can automatically request a monthly progress report)
  • The subcontractor’s database gets automatically updated. When a new contract in the existing company or a new contact from a new company submits a bid, Planyard automatically updates the subcontractor’s database. So it’s always up-to-date and accessible for all your team members.
  • Everything from submitting the bid to approving the final invoice is connected and accessible with one click.
  • Compare the subcontractor proposal against estimated units and the project budget.
  • Visualize business risks in the bidding phase and have time for important decisions before the costs are created.
  • Let the procurement manager, estimators, site engineers, and other relevant stakeholders follow the bidding process in one place.
  • Run multi round bids

Is it complex to submit bids as a subcontractor?

The bidding process is similar to how the subcontractors prepare and submit bids, and they usually don’t even notice a difference when quoting via Planyard. The project manager e-mails the subcontractors with the attached documents and bids spreadsheet. Once the spreadsheet is prepared, all the subcontractors need to do is click the “Upload your bids” button in the e-mail and upload the spreadsheet and other relevant documents.

Want to manage your project spreadsheets free?

Sign up to test Planyard and learn how to manage your project financials quickly.

Just upload your starting project budget, and follow the financial progress in real-time

No credit card required. No sales or IT support needed.