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Manually in spreadsheets, most QS teams spend 2-4 days per month compiling CVR packs. That includes chasing invoices, pulling committed costs from separate files, cross-referencing the accounting system, and rebuilding the picture in Excel. With a system like Planyard that calculates the CVR from live project data, the report is always current – there is no separate preparation step.
A cost report shows what has been spent to date. A CVR goes further – it reconciles costs against value (income from the client) and forecasts the final cost and margin at project completion. It includes committed costs, variations, and forecast adjustments that a basic cost report misses.
In the UK, the Quantity Surveyor typically owns CVR preparation. In smaller firms it may be the project manager or commercial manager. The audience is usually the company directors (internal CVR) or the client (external CVR).
Yes. When purchase orders, invoices, valuations, and variations are processed through a single system, the CVR calculates automatically. There is no separate reporting step. Claire Hill, QS at Brown and Bancroft, went from 3-4 days of month-end CVR work to 10-15 minutes after connecting her workflow through Planyard.
A complete CVR should show: original budget, current committed costs, costs to date, earned value, forecast final cost, projected margin, and variance by cost code. It should also show the status of variations (agreed, submitted, or disputed) and retention held or released.
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