No more back and forth emails Reduce admin work and concentrate on what matters - how to keep projects on schedule and profitable. Schedule a demo Try for free

Features for project managers

Invoices management

Stay on top of your project invoices without creating folders, printing papers or sending back and forth emails.

Organize the invoices via unique invoices e-mail address, mobile apps, Outlook Add-In and Google Chrome extension for Gmail in one place.

Approve invoices and send them to accounting when you have time.

Contract and change order management

Link contracts with the budget, progress reports and invoices. Manage change orders as part of contracts.

All contract documents and contract performance are managed in one place where they are quickly accessible.

Approve progress reports from subcontractors with confidence

Review subcontractor progress reports with your team.

One-click to approve progress reports and subcontractor invoices. Be sure that the subcontractors cannot make data entry errors.

The whole progress reporting process is run without manual data entry and double-checking errors on spreadsheets.

Project budget tracking

Save time on manually updating the budget, Planyard does it automatically for you.

Quickly access and track whatever you need - everything from estimated costs to approved costs on the line-item level.


Don’t wait until the project ends to find out if you made a profit.

The color-coded warnings help you stay on top of your project profitability forecasts during every step of the process.

Be sure that simple mistakes cannot threaten your project outcome.

Whenever you update your project costs forecast, approve a progress report, save a contract or approve an invoice, you'll see color-coded warnings if the numbers don't add up.

Submitting progress reports is easy for subcontractors

Let subcontractors submit or request to submit their monthly progress through standardized progress reports.

Progress reports are linked to contracts in order to reduce errors in data entry.

Planyard integrates with your existing tools

First class support during and after implementation

account manager

Email support
and support chat
inside the app

Support center
with how-to articles
and videos

“I spend 50% less time on budget management now. This saves me several days per month. Dealing with paper invoices and progress reports seems like the stone age compared to Planyard."

Martin Kaljumäe
Project Manager at Kaamos Group

Your data is safe with us

Google Cloud

Kept in Google Cloud

Google Cloud Compute corresponds to the highest security standards. Your data is hosted physically in Google's European servers.

Regular Backups

We back up your data regularly. This means that if someone in your company accidentally deleted something big, you can restore it.

2-Factor Authentication

Two-step verification (password + a second factor such as a phone confirmation) reduces the risk of someone gaining access to your data.

Access Rights Control

Access can be limited on a user and project level. Not everyone needs to see everything.


You can always take your data with you. Whether this is for additional analysis or moving to a new tool.

Get started

Sign up for a 30-day free trial

Explore the software on your own with the help of tutorial videos, support chat, and articles. No credit card required.

Schedule a free demo

We will take you through the software step by step and answer all your questions during a free 60-minute video call.

Call us

US: 415-852-3857

East coast: 1pm-4pm
West coast: 9am-1pm

EU: +372-5551-7245

Tallinn: 9am-5pm
London: 10am-6pm

AU: (08) 6102 5675

Sydney: 4pm-6pm
Perth: 2pm-6pm

Frequently asked questions

Can I use Planyard when my project already started?

Yes. We will help you bring over all ongoing projects within a week.

Usually, we can import your already occurred costs from your accounting software and upload your existing project budget as-is.

Contact us for more information.

Can we track our entire portfolio in Planyard?


We can onboard all starting and ongoing projects, save project managers time on reporting and follow your project budgets and forecasts in real-time. It usually takes less than a week to onboard your entire portfolio.

Please contact us for more information.

How long does it take to learn how to use Planyard?

In our experience, most project managers get from zero to active usage already during the demo (in one hour).

How can I get subcontractors to use Planyard?

There are two ways for subcontractors to submit pay applications:

  1. You can initiate it in Planyard and send them an email with a template;
  2. You can activate a portal for subcontractors (it's free for everyone) where subcontractors can request pay application on their own.

It doesn't matter which solution you prefer - the portal is still available in multiple languages and it saves time and reduces errors for subcontractors as well.

In our experience subcontractors don't require extra training to use it - it's very straight forward to understand.

Can you integrate with our custom-built software?

Yes. We also develop integrations with in-house solutions.

Please reach out to us for details.

Can I use Planyard in my language?

Yes. If the language doesn't already exist, we are able to translate the app within a week.