Planyard construction bidding software makes running and evaluating vendor and subcontractor bids easy.

E-mail-like interface to create and send bid requests

Planyard’s e-mail-like bid request-creating interface makes creating new bid requests for all stakeholders easy. Add the subject, description, and bid submission deadline, select the items from the budget, and send the bid request to all your vendors and subcontractors simultaneously.

Just copy-paste receiver emails or click select the subcontractors from the subcontractors and vendors database.

If you manage the subcontractor and vendor performance on Planyard, you can see who the best-performing subcontractors are in the category and be sure they are included in all of our bid requests.

Create the bid sheet or bill of quantities by selecting the items straight from the budget, the estimated units and quantities, and the bid target prices.

Simple bid submission for vendors and subcontractors

Subcontractors and vendors invited to participate receive an email with a spreadsheet from the project manager. They complete the spreadsheet and upload it using the email’s ‘Upload Your Bid Sheet Here’ button. This straightforward process ensures subcontractors and vendors don’t need training, an account, or software to download.

Once the vendors submit their bids, they also enter or revise their contract details, automatically updating their contact information in the Contacts database. This means your contacts’ database updates as you run bid requests, and the team has the newest contact details whenever needed.

Real-time bid requests and bidders tracking

All the project bid requests are located in one place and are immediately accessible to all the project stakeholders. You’ll see the number of participants, the number of bids submitted, and how the best bid compares against the project budget.

See which bidders have reviewed the bidding documents and which haven’t. Quickly call up those who haven’t yet worked on the bid proposal.

Easily upload and enter bids manually when the proposals are exported from the subcontractor or vendor estimating software.

Compare the bids and visualize budget risks before raising commitments

Receive all the vendor and subcontractor bids in one simple bid comparison view.

Follow the straightforward color-coded indicators to review whether the quantities are revised or the submitted bid exceeds the target price.

Ask the subcontractors and vendors to revise the bids and track how their bids are improving.

One-click converts the winning bid to a subcontractor order or purchase order.

Review and approve the winning bid proposals.

Run multi-round bid requests to increase the competition among the subcontractors and vendors and get the best response from the market.

Set up the manager approval process for bid requests and have our managers review and approve the proposals before raising the purchase and subcontractor orders.

Simplify the estimator’s bid requests and let the project managers and quantity surveyors access the estimator’s bid requests and bid proposals.