Case studies

Higgihaus Development finds Planyard and Xero integration perfect

By Planyard

Higgihaus Developments from Bristol UK, are property problem solvers and investors whose goal is to deliver solid profits and stable cash flows for the group and for our investors. We think that’s good business. It is also a platform that affords us the opportunity to be a business for good.

At the heart of that is the design and delivery of great working spaces to homes and accommodation in cities around the UK.

At Higgihaus, they do all the construction, design, development, and principal contracting in-house.

Challenges

“I was finding it quite tricky to keep a record of our projects in Xero which is our accounting software, but it was constantly lagging where we were in terms of the project’s finances,” says Ian Holford, member of the board.

Ian started a search for a solution as he wanted to escape the spreadsheets, escape the manual data entry, and look for ways to stay on top of the budget numbers.  

“It’s challenging within a development company to keep on top of your numbers. We have the projects, we have the budgets, and on top of that, you have VAT, you have the Construction Industry Scheme, you have all sorts of incomings and outgoings in and out of your bank account that doesn’t always tally up with your project budgets which is a particular thing. explains Ian.

Coming across Planyard

“I started trialing Planyard and it has been brilliant ever since then. We are now using them regularly as one of our critical tools for managing project budgets for our day-to-day business,” comments Ian

So you have a live real-time picture of where your project budget is at any given point

Ian explains that Planyard takes your project budget and puts it very clearly on screen for you. It allows you to account for all your costs, invoices, and receipts as you process them before they go to the accounting department. So, you have a live, real-time picture of where your project budget is at any given point.

Planyard is doing the CVR for you as you go

Planyard has replaced doing the Cost Value Reconciliation on spreadsheets. Ian says he used spreadsheets to create the CVR, which he had to update manually. The core of Planyard is a CVR tool, so it’s doing that for you while you process your invoices and send them to accounting.

The Planyard team has been responsive

I found that when I started with it, I had immediate response and support from the team at Planyard and personal interaction and communication with them. They helped me go through the initial steps to set stuff up and then learn how to use it. And improve it and the way we work. So I can honestly say that the Planyard people have been fantastic, rapid to respond, very progressive in the way they listen to you and your problems and solve them and actually when they can not solve them. They go back and tweak their phenomenal software.

Each country operates slightly differently, and each project and construction company barely runs its business, so building a tool that fits everyone is challenging. I think that the guys at Planyard have done it exceptionally well, which is why I now use it day in and day out. I am very happy to recommend it to anybody. It has been a game-changer for us, for sure.

Xero integration is perfect

The Xero integration is perfect. It has been a process for us to get used to it, mainly because I used to use Xero as my project budget management tool, so I separated the two and started to trust Planyard for this half of it. Xero does accounting and bookkeeping.

“I don’t need to worry about that piece of paper or invoice again, it’s not only set up correctly against the budget, it has also been flown off to accounts, so I don’t need to send any more emails and don’t need to do any more work for the invoices to be received by the bookkeeper or the accountant,” explains Ian how Xero integration works.

Going to Planyard, I will make sure that I have accounted for that invoice, looked at it, had a quick check, labeled it against the budget, where it needs to be, and pressed the button. Then, the whole of that financial data and invoices are sent automatically to Xero and also emailed off to my bookkeeper, who then has all the information she needs to record it correctly in our accounts. It’s sort of a job done, as simple as that.

Short interview video

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