Timesheets that fit UK payroll cycles
Approve hours on the cadence you actually run payroll—weekly or monthly—and keep job reports in step.
QuickBooks Timesheets Integration for Construction
QuickBooks runs your accounting. Planyard captures the site work, including labour hours, against the correct project and cost code. These are then reviewed and approved, and posted to QuickBooks as clean, accountant-ready summaries. Fewer re-types, earlier margin visibility—and a smoother UK payroll process.
- Hours coded to cost codes at entry
- Approvals before anything hits accounting
- Per-project/per-worker summaries for QBO payroll & job reports
- Supports CIS & Reverse Charge VAT
Free 14-day full-featured trial. No credit card required.
Trusted by construction companies globally
Built for UK contractors — payroll, CIS and HMRC evidence
Timesheets in Planyard keep projects under control and make payroll simple. For employees you export clean summaries to QuickBooks Payroll; for CIS subcontractors, Planyard links bills to the correct vendor so QuickBooks applies CIS automatically.
Weekly/fortnightly periods
Roll up entries by your payroll cycle so Finance isn’t reworking totals later.
Approvals before payroll
Only approved hours move to the accounting summary that feeds QuickBooks Payroll.
Mapped to COA/classes
Summaries align with your Chart of Accounts and QuickBooks Classes for clean job reporting.
One source of truth
Projects, approvals and payroll use the same coded numbers—no re-typing.
CIS for subcontractors
CIS applies to subcontractor bills, not employee timesheets; Planyard keeps the linkage and coding correct so QBO can apply CIS.
One vendor master
Match subcontractors to the right QuickBooks vendor—no duplicates or mismatches.
Approval-only posting
Only approved valuations/invoices are included in the CIS-relevant flow to QBO.
QuickBooks applies CIS
Once the bill lands on the correct vendor, QuickBooks calculates CIS according to your setup.
HMRC-ready evidence
Notes, attachments and approval trails stay with the record for audits.
Why contractors add Planyard to QuickBooks for time tracking
Most teams don’t struggle to "track time"; they struggle to track it to the right job, catch overruns early, and avoid re-typing the same data later. Planyard fixes that by tying timesheets directly to the budget and approvals flow.
Stop spreadsheet timesheets
Replace manual sheets and inbox chaos with a single flow that goes from the site to the budget to accounting—without duplicate entry.
Email-based capture
Workers receive reminders and submit hours without extra logins, so adoption actually sticks.
Allocate to cost codes
Hours are entered against the right task/code from day one, not fixed weeks later.
Evidence included
Notes and daily summaries (even photos) ride along for context and audit.
No double handling
The same entry powers job costing, forecasting, and the accounting summary.
Real job-cost visibility, not month-end surprises
Timesheets feed the control budget instantly, so PM/QS see labour burn and variances while there’s still time to act.
Live variance
See planned vs. actual labour the moment hours are submitted.
Forecast finish cost
% complete and productivity history update EAC automatically.
Protect margin daily
Spot over-consumption early and re-plan before costs snowball.
Historical productivity
Reuse real-world data to price future jobs more accurately.
Upload your project budget and follow the financial progress in real-time
No credit card required. No sales or IT support needed.
Give Finance exactly what they need
Accountants get a clean, periodic summary per project/per worker for payroll and reporting in QuickBooks—no chasing, no re-coding.
Clean summaries
Monthly or weekly roll-ups by project, worker, and cost code.
Approval-only
Only reviewed entries make it into the accounting pack.
One source of truth
Budgets and labour are in sync; reports align with the GL.
Less back-and-forth
Finance stops fixing miscoded hours after the fact.
Manual coding or after-the-fact adjustments
Project/task tags available; setup required
