How do I invite subcontractors and vendors to submit tenders?

You can create and send a Request for Tender (RFT) directly through the software. Simply add the project details (description, deadline, budget items) and invite multiple suppliers at once by pasting their emails or selecting from your supplier database.

Can I compare tenders and see if they exceed my target budget?

Yes. All submitted tenders are displayed in one view, with color-coded indicators showing if quantities are changed or the tender is above the target price. This helps you instantly spot potential budget risks before making commitments.

How does the software help keep my supplier information up-to-date?

When vendors submit their tenders, they can update their contact details. This information automatically refreshes your database, so your entire team always has the latest supplier information.

Is it possible to run multi-round tenders and require approval before awarding contracts?

Absolutely. You can conduct multiple tendering rounds to encourage competitive pricing. Additionally, you can set up approval workflows so managers or stakeholders can review and approve proposals before finalizing purchase or subcontractor orders.

Construction subcontractor tendering software

Q: Do subcontractors or vendors need an account or special training to submit tenders?

No. Subcontractors receive the tender request via email with a tender sheet attached. They fill it out and upload it using the provided link—no account or additional software is needed.

Establish a clear and transparent vendor and subcontractor tendering process to save your teams’ time and ensure fair competition among the bidders. Have a clear overview of the market prices, visualize the budget risks before raising commitments, and hire the best-performing subcontractors and vendors.

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Planyard construction budgeting software showing the budget overview screen with real-time updates on project costs, purchase orders, and invoices.

Easy-to-Use Interface for Creating and Sending Tender Requests

Planyard’s intuitive tender request interface simplifies creating new requests for all stakeholders. Just add the subject, description, and deadline, then select budget items and send the request to multiple suppliers at once. You can paste emails directly or select from your supplier database.

Track vendor performance in Planyard to see the top-performing subcontractors and ensure they’re included in your tenders. Build the tender sheet by selecting items straight from the budget, setting quantities, and adding target prices.

Streamlined Tender Submission for Vendors and Subcontractors

Subcontractors and vendors receive an email with a tender sheet attached. They fill it out and upload it using the ‘Upload Your Tender Sheet Here’ button within the email—no training, account, or extra software required.

Once tenders are submitted, vendors can update their contact details, automatically refreshing their contact information in the database. This way, your contact list stays up-to-date with every tender request, ensuring the team always has the latest details.

Upload your project budget and track the financial progress in real-time

No credit card required. No sales or IT support needed.

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Real-Time Tracking of Tender Requests and Bidders

All project tender requests are stored in one place and accessible to all stakeholders. You can view the number of participants, submitted tenders, and compare the best tender against the project budget.

Track which bidders have reviewed the documents and follow up with those who haven’t. You can also manually upload tenders exported from subcontractor or vendor estimating software with ease.

Compare Tenders and Spot Budget Risks Before Committing

Receive all vendor and subcontractor tenders in a single view using Planyard’s construction tendering software. Color-coded indicators show if quantities have been revised or if a tender exceeds the target price, helping you quickly identify budget risks.

Request tender revisions and track improvements as they come in. With just one click, convert the winning tender into a subcontractor order or purchase order.

Upload your project budget and track the financial progress in real-time

No credit card required. No sales or IT support needed.

Start a 14-day trial Request a demo

Review and Approve Winning Tender Proposals

Run multi-round tender requests with Planyard’s construction tendering software to increase competition and get the best response from the market. Set up manager approval workflows to review and approve proposals before finalizing purchase or subcontractor orders.

Simplify the estimator’s tendering process by allowing project managers and quantity surveyors to access and review tender requests and proposals.

Customers testimonials

See how Planyard helps businesses like yours succeed - read their stories in our blog.

"Planyard saves us 3-4 days per project by simplifying financial tracking and cutting out double data entry. It’s user-friendly and lets us focus on our main tasks."

Jason Escobar Project Manager · The Keane Group · Queensland, Australia

"Planyard's integration with Xero has streamlined our project financials, providing clear insights and saving us valuable time. It's easy to use and keeps all commitments organized for seamless financial tracking."

Sharon Brown Financial Controller · Empower Renewables · Dublin, Ireland

"Planyard is basically a live CVR and saves time by making Excel unnecessary. Once a project’s set up, I can rely on Planyard to stay organized without spreadsheets."

Claire Hill Quantity Surveyor · Brown & Bancroft Interiors · Bolton, United Kingdom

"If there’s some problem with the budget, it just tells you what you need to fix and you’ll be fine. It really just kind of thinks a step ahead for you."

Jordan Cohen Project Director & Partner · TITN Development · Florida, United States

"There is nothing more important to management than a real-time overview of what's happening in the business, and that’s exactly what Planyard provides."