Register subcontractor variations the moment they’re agreed, link them straight to the budget and client variation, and never rebuild a spreadsheet from scratch again when the scope changes.
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A missed spreadsheet formula has previously come close to dropping a significant sum out of a client cost plan.
Every variation currently means days of rebuilding spreadsheet logic, so monthly reviews are never quite reliable.
Subcontractors propose changes verbally or by email, and by the time it's written down, nobody agrees what was actually approved.
No clear answer on the true final subcontract cost until the job is already finished.
"Using Planyard gives me a lot more certainty that the figures we are looking at are accurate and reflect the true status of the budget."
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Register a variation on-site, on the spot, and it’s linked to the right budget line and client variation automatically – with the subcontract order updating as you go.
Schedule a demoSubcontractors can propose variations directly when submitting their progress claim - no separate email thread.
Project managers, QSs and site engineers can register variations manually, including adverse (deduction) value variations.
Partial or reduced-scope changes are just as easy to log.
Each variation ties to the right budget line and client variation automatically.
"Because it is online, it gives me the opportunity to use it on the site. I could be on-site with a subcontractor and we are discussing the change orders and I can just add them to the subcontract right as we are discussing them."
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Every variation updates committed costs and the budget automatically – no waiting for month-end to find out what it actually costs.
Try it freeLink every variation to a specific budget item or client variation.
Review, approve or reject proposed variations as part of the progress claim, not as a separate process.
Original value plus every approved variation, in one dashboard.
Know the true final subcontract cost while there's still time to act.
"When you look at your margin without using Planyard, you might think you’re making 21%. But are you really if things have been missed and you can’t see them? Planyard lets you see a true margin all the time."
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Approved invoices flow straight into Xero, QuickBooks, Sage or MYOB – no re-keying, no duplicate data entry.
"The spreadsheet process was prone to errors. If you didn't drag a formula down to include every row, you could suddenly drop £20,000 out of your price without realizing it."
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We've got your questions covered. If you can't find the answer below, then feel free to contact us via the chat.
Software for registering, approving and tracking variations (variations) on client contracts, subcontracts and purchase orders, linked directly to your budget so the financial impact is visible immediately.
Yes. Subcontractors can propose changes directly when submitting their progress claim, which you can then review, approve or reject.
Yes. Linking a variation to a budget item or client variation updates your committed costs column in real time.
Yes. You can add adverse value variations to account for penalties, deductions, or negative-quantity changes.
Yes. Every proposed variation shows its effect on the budget and forecast margin as part of the review, before you approve it.
Every variation is entered once, directly against its budget line, so there’s no formula to drag down, no version to lose track of, and no manual rebuild every time the scope changes.
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