How Planyard helps you run a fair, fast – and provable – subcontractor bidding process
Build your bid request straight from the budget, invite the right category of subcontractor, and let them submit without creating an account.
Schedule a demoConstruction subcontractor bidding software
Built for the three-bid rule
Send RFQs to subcontractors and vendors, collect comparable bid sheets, and select winners without leaving your budget – so every package can prove it went to competitive bidding, not just your gut feel.
Free 14-day full-featured trial. No credit card required.
Integrates with
Who this is for
Working to the three-bid rule
Every package needs to prove it went to at least three bidders, but pulling that trail together for the board or an auditor means digging through email.
Email-and-PDF bids
Bid requests go out as separate emails, and proposals come back as PDFs, spreadsheets or phone calls - none of it comparable side by side.
Burned by pricing errors
A pricing error or quantity mismatch has shown up only after the order was already raised.
Professional bidder experience
Subcontractors and consultants need a professional way to submit bids without creating an account.
"I would say Planyard is a great way to easily and conveniently track all your job costs in one place. It allows you to compare your projections against real-time costs while streamlining subcontractor bids; you can receive those bids, import them directly into the software, and track them effortlessly as the project progresses."
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Invite as many bidders as you need
Every invite, reminder and response stays on record against the package.
Bid requests straight from the budget
Select the items, set a deadline, and Planyard sends a reminder automatically.
No accounts for subcontractors
They submit by uploading a bid sheet or filling it in the browser - no login or training required.
A provable audit trail
Show the board or an auditor exactly how every package went to competitive bidding.
"Planyard is much more open in terms of how you can structure a budget and a client contract. That flexibility is probably one of the best things about it."
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Compare every bid against your budget before you commit
See target price, market price and every subcontractor’s proposal in one comparison view – with pricing and quantity risks flagged automatically.
Try it freeOne comparable view
All bids side by side - even ones submitted as a PDF or uploaded manually from another estimating system.
Pricing risk flagged automatically
Quantity changes and items exceeding your target budget are highlighted before you raise the order.
Multiple bidding rounds
Run further rounds and leave internal comments on why a bidder was or wasn't selected.
A full audit trail
Every round, comment and decision stays on record against the package.
"It’s a fantastic visualizer; you can jump onto Planyard at any point and instantly see exactly how the job is performing straight away."
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Turn the winning bid into a subcontract order with one click
No re-entering data. The winning bid becomes the subcontract order, with the schedule of values already in place.
Schedule a demoNo re-entering data
Convert the winning bid directly into a purchase or subcontractor order without re-typing a single line item.
Invite proven performers
See which subcontractors are your best performers in each category, based on past review ratings, before you decide who to invite.
Everything in one place per project
Every RFQ, proposal and comment - accessible to your whole team, not just whoever ran the bid.
Schedule of values ready to go
The winning bid's line items carry straight into the order.
Works with the accounting tools you already use
Approved invoices flow straight into Xero, QuickBooks, Sage or MYOB – no re-keying, no duplicate data entry.
"Because it’s such a well-designed system to look at and review, you find yourself using it much more often. It isn’t difficult to understand exactly how a project is performing, which makes staying on top of the details a lot more intuitive."
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Karringtons spent 6-9 months evaluating software before choosing Planyard.
Run your next subcontractor bid process without rebuilding a comparison sheet from scratch
Frequently asked questions
We've got your questions covered. If you can't find the answer below, then feel free to contact us via the chat.
Software for creating, sending, collecting and comparing subcontractor and vendor bids – also called RFQs – directly against your project budget.
No. They receive an emailed bid sheet and submit their response with a single upload – no login or account required.
Yes. Every RFQ, invite, reminder and bid received is kept on record against the package, so you have a clear audit trail if a board, funder or auditor asks how a subcontractor was selected – useful for teams working to a three-bid rule or similar procurement policy.
Yes. You can manually upload a bid received as a PDF or from another estimating system, so it appears in the same comparison view as bids submitted directly.
Bids that revise quantities or exceed your target price are flagged automatically in the comparison view.
You can convert it directly into a purchase order or subcontractor order with one click – no re-entering data.
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