Capture work hours from any device
Fast entry via email/SMS/WhatsApp; no apps or logins to slow crews down. Keep adoption high, even with mixed employee/subbie teams.
Trusted by construction companies globally
Who it’s for
For contractors, builders, and service teams managing employees plus rented or outsourced labour across multiple sites. If you need hours by task, fast approvals, and a live cost-to-complete forecast, this is for you.
How Planyard works — from timesheet to budget in one step
Short, email/SMS/WhatsApp-based submissions crews actually complete. PM/QS/foreman approves, then data posts to the right cost codes and updates your forecasts automatically.
Email/SMS/WhatsApp
One-click access to a mobile-friendly time sheet app – nothing to install
Project & task tracking
Log hours against tasks/cost codes for precise job costing
Crew & equipment tracking
Track individuals, crews, equipment and rented labour on the same type of sheets
Gather evidence for every shift
Timesheets carry the proof you need to bill faster and avoid disputes. Everything lives alongside the hours for easy auditing.
Photos & notes
Attach before/after photos and site notes as evidence
% complete updates
Add progress to improve forecast accuracy per task
Daily summaries
Summarise crew, tasks and output in a single submission
Labour vs materials tagging
Separate costs to keep compliance and billing clean
Upload your project budget and follow the financial progress in real-time
No credit card required. No sales or IT support needed.
Review and approve before it hits the budget
Control quality at the source so bad data never reaches your forecast. Approvals are quick, traceable, and role-based.
Pre-budget validation
PM/QS checks rates, tasks and allocations prior to posting
Payroll summaries
Get worker/day summaries for salaries and work done in clicks
Supplier & rented labour reconciliation
Match submitted hours to invoices; block over-billing
Full audit trail
Every edit and approval is recorded per timesheet
Forecast and bill in real time
See margin drift today, not next month. Plan your projects confidently with live cost-to-complete.
Live cost-to-complete
Forecasts update automatically as hours land
Budget vs actuals (daily)
Drill into tasks to find the biggest cost drivers fast
Historic productivity
Price future tenders using real task data, not guesswork
Client billing exports
Generate pay apps or invoices with clean backup
Upload your project budget and follow the financial progress in real-time
No credit card required. No sales or IT support needed.
Integrations & UK compliance
Eliminate re-entry, keep approvals tight, and ship clean data to payroll and billing. Map hours to projects and cost codes so finance stays in lockstep with site reality.
Xero & QuickBooks
Sync approved hours and cost codes straight to payroll and invoicing
Working Time
Keep an auditable record of hours and approvals to simplify reviews and reduce admin
Payroll & HMRC-friendly exports
Export worker daily/weekly/monthly totals for PAYE runs
CIS
Tag labour vs materials, preview CIS deductions, and export subcontractor statements
Problems we solve
Manual handoffs, late supplier visibility, and hours detached from budgets make you blind mid-project. Planyard connects capture to forecast so you can see true costs, reconcile rented labou,r and invoice with confidence.
Competitors vs Planyard
| Benefit (UK) | Paper / Spreadsheets | Planyard (Digital Timesheets) |
|---|---|---|
| Accurate labour cost tracking |  Daily totals; no cost codes |
 Hours by task & cost code |
| Higher crew adoption | Paper/files; low compliance |
Email/SMS timesheets; no logins |
| Faster payroll & billing | Manual collation; errors |
Summaries & CSV exports |
| Live forecasting | None; month-end only |
% complete + hours = live CTC |
| Supplier / agency control | Hours appear only at invoice |
Reconcile rented labour pre-pay |
| Working Time Regulations | Manual break/overtime checks |
Rules applied + audit trail |
| CIS for subcontractors | Manual calc; error-prone |
Labour/materials split; deductions & statements |
| HMRC / PAYE exports | Ad-hoc spreadsheets |
HMRC-ready CSV; weekly/fortnightly periods |
Ready to take control of labour costs?
Send yourself a test timesheet, see it approved, and watch your cost-to-complete update live.
Estimating
£40
/ month / project manager
Cost Estimating
Essential
£82
/ month / project manager
£33
Usually selected for: site engineers, clients, estimators or auditors.
for supporting staff
Perfect for support roles or stakeholders—gain access to essential project features and view key financial data without full platform permissions, enabling users to stay informed and contribute without hands-on tasks.Usually selected for: site engineers, clients, estimators or auditors.
Estimating and Budget Control
- Everything in Estimating
- Track budgets and actual spend
- Manage purchase invoices automatically
- Reuse active project cost data for estimating
- Sync invoices to Xero and QuickBooks
Professional
£123
/ month / project manager
£33
Usually selected for: site engineers, clients, estimators or auditors.
for supporting staff
Perfect for support roles or stakeholders—gain access to essential project features and view key financial data without full platform permissions, enabling users to stay informed and contribute without hands-on tasks.Usually selected for: site engineers, clients, estimators or auditors.
Estimating, Cost Control and Purchase Orders Management
- Everything in Essential
- Issue and manage purchase orders
- Track committed cost on the budget
- Forecast project profitability in real-time
- Create cashflow forecasts
- Manage client contracts and progress reports
Ultimate
£164
/ month / project manager
£33
Usually selected for: site engineers, clients, estimators or auditors.
for supporting staff
Perfect for support roles or stakeholders—gain access to essential project features and view key financial data without full platform permissions, enabling users to stay informed and contribute without hands-on tasks.Usually selected for: site engineers, clients, estimators or auditors.
Full Functionality
- Everything in Professional
- Automate subcontractor and vendor quoting
- Track subcontracts and progress
- Manage subcontractor variations
- Collect subcontractor valuations
Read success stories from our customers
See how Planyard helps businesses like yours succeed - read their stories in our blog.
"Planyard's integration with Xero has streamlined our project financials, providing clear insights and saving us valuable time. It's easy to use and keeps all commitments organized for seamless financial tracking."
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"Planyard saves us 3-4 days per project by simplifying financial tracking and cutting out double data entry. It’s user-friendly and lets us focus on our main tasks."
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"Planyard is basically a live CVR and saves time by making Excel unnecessary. Once a project’s set up, I can rely on Planyard to stay organized without spreadsheets."
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"If there’s some problem with the budget, it just tells you what you need to fix and you’ll be fine. It really just kind of thinks a step ahead for you."
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